Executive Assistant to Head of Regulatory Services

CCC; Hobart; On-site; AUD 81,000 - 93,000; Full time

Job summary

Clarence City Council in Hobart, TAS is hiring an Executive Assistant to the Head of Regulatory Services. You will provide trusted admin support to enable a diverse team to deliver essential city services daily.

Role involves coordinating correspondence, reports, meetings and business activities, while ensuring accurate records and compliant processes. A strong customer-focused, discreet professional with MS 365 proficiency is needed; police check required.

Qualifications

• Experience providing executive support in a varied environment.
• Strong organisational skills with ability to manage competing priorities.
• Excellent written and verbal communication, with discretion for sensitive information.
• Proficient in Microsoft 365 and quick to learn new systems.
• Collaborative, customer-focused approach delivering quality outcomes.
• National police check certificate dated within 6 months.

Responsibilities

• Provide executive support to Head of Regulatory Services, coordinating correspondence, reports, meetings.
• Manage administrative workflows and service requests across Regulatory Services Group.
• Support managers across Building and Plumbing, Environmental Health, Planning Enforcement, Parking, City Rangers.
• Maintain records, reporting systems and business information for compliance and operations.
• Coordinate financial and regulatory administration, including processing payments, refunds, levies and infringements.
• Contribute to process improvements and system enhancements.

Skills

Executive support

Organisational skills

Communication

Microsoft 365

Discretion

Team collaboration

Police check

Job description

Executive Assistant to Head of Regulatory Services

At the heart of this role is supporting the people who support our community. Working closely with the Head of Regulatory Services, you’ll provide trusted administrative support that helps a diverse group of people deliver services that make a real difference across the city each day.

What you’ll be doing

• Provide executive support to the Head of Regulatory Services, coordinating correspondence, reporting, meetings and day-to-day business activities.
• Manage administrative workflows, service requests and business support functions across the Regulatory Services Group, ensuring work is delivered accurately and on time.
• Support managers across Building and Plumbing, Environmental Health, Planning Enforcement, Parking and City Rangers with a range of administrative and regulatory processes.
• Maintain accurate records, reporting systems and business information to support compliance, decision-making and effective operations.
• Coordinate financial and regulatory administration activities, including processing payments, refunds, levies and infringements.
• Contribute to process improvements, system enhancements and the ongoing development of efficient business practices.

What you’ll bring

• Experience providing administrative or executive support in a varied environment.
• Strong organisational skills and the ability to manage competing priorities with accuracy and attention to detail.
• Excellent written and verbal communication skills, including the ability to handle sensitive information with discretion.
• Confidence using Microsoft 365 and learning new systems and technology.
• A collaborative, customer-focused approach and a commitment to delivering quality outcomes.
• National police check certificate dated within 6 months.

Council has zero tolerance for child or youth abuse and harm. We prioritise safety in every interaction and report any conduct of concern. You can read more in our Safeguarding Children and Youth Policy and Code of Conduct.

We’re also an equal opportunity employer and a smoke‑free workplace. Please note that random alcohol and drug testing forms part of employment with Clarence City Council.

Applications close at 9.00am on Wednesday, 4 November 2026.

Full Time

$80,872.81 and $93,433.58 (depending on skills and experience) + 13.5% superannuation