Executive Assistant to Head of Regulatory Services

Clarence City Council; Hobart; On-site; AUD 81,000 - 93,000; Full time

Benefits offered by this job

13.5% superannuation

Rostered day off (monthly/fortnightly)

Flu shots

Skin check reimbursement

EAP counselling

Training opportunities

Smoke-free workplace

Job summary

Clarence City Council invites applications for an Executive Assistant to the Head of Regulatory Services. You will provide high-level administrative support, coordinate correspondence, meetings and reporting, and help keep day-to-day regulatory activities running smoothly.

This permanent full-time role requires solid organisational abilities, discretion with sensitive information, and proficiency in Microsoft 365.

Qualifications

• Experience providing administrative or executive support in a varied environment.
• Strong organisational skills and the ability to manage competing priorities with accuracy and attention to detail.
• Excellent written and verbal communication skills, including the ability to handle sensitive information with discretion.
• Confidence using Microsoft 365 and learning new systems and technology.
• A collaborative, customer-focused approach and a commitment to delivering quality outcomes.
• National police check certificate dated within 6 months.

Responsibilities

• Provide executive support to the Head of Regulatory Services, coordinating correspondence, reporting, meetings and day-to-day business activities.
• Manage administrative workflows, service requests and business support functions across the Regulatory Services Group, ensuring work is delivered accurately and on time.
• Support managers across Building and Plumbing, Environmental Health, Planning Enforcement, Parking and City Rangers with a range of administrative and regulatory processes.
• Maintain accurate records, reporting systems and business information to support compliance, decision-making and effective operations.
• Coordinate financial and regulatory administration activities, including processing payments, refunds, levies and infringements.
• Contribute to process improvements, system enhancements and the ongoing development of efficient business practices.

Skills

Executive support

Microsoft 365

Organisational skills

Attention to detail

Communication skills

Tools

Microsoft 365

Job description

Executive Assistant to Head of Regulatory Services

At the heart of this role is supporting the people who support our community. Working closely with the Head of Regulatory Services, you'll provide trusted administrative support that helps a diverse group of people deliver services that make a real difference across the city each day.

What you’ll be doing

Provide executive support to the Head of Regulatory Services, coordinating correspondence, reporting, meetings and day-to-day business activities.

Manage administrative workflows, service requests and business support functions across the Regulatory Services Group, ensuring work is delivered accurately and on time.

Support managers across Building and Plumbing, Environmental Health, Planning Enforcement, Parking and City Rangers with a range of administrative and regulatory processes.

Maintain accurate records, reporting systems and business information to support compliance, decision-making and effective operations.

Coordinate financial and regulatory administration activities, including processing payments, refunds, levies and infringements.

Contribute to process improvements, system enhancements and the ongoing development of efficient business practices.

What you’ll bring

Experience providing administrative or executive support in a varied environment.

Strong organisational skills and the ability to manage competing priorities with accuracy and attention to detail.

Excellent written and verbal communication skills, including the ability to handle sensitive information with discretion.

Confidence using Microsoft 365 and learning new systems and technology.

A collaborative, customer-focused approach and a commitment to delivering quality outcomes.

National police check certificate dated within 6 months.

Why you’ll love working with us

Base salary between $80,872.81 and $93,433.58 (depending on skills and experience) + 13.5% superannuation

Permanent/full-time

Monthly or fortnightly rostered day off

We care about your wellbeing and work–life balance. Enjoy a central location, leave loading, purchased leave options, and staff perks like flu shots, skin check reimbursement, EAP counselling, and training opportunities.

We’re also an equal opportunity employer and a smoke-free workplace.

We’re dedicated to the safety and wellbeing of children and young people, and we actively support their participation as valued members of our community.

Council has zero tolerance for child or youth abuse and harm. We prioritise safety in every interaction and report any conduct of concern. You can read more in our Safeguarding Children and Youth Policy and Code of Conduct.

To be offered this position, you’ll need to complete and satisfactorily pass a pre-employment assessment process. This includes (but isn’t limited to) a WWVP check, conviction checks, identification checks, and checks relating to any prior disciplinary action.

Random alcohol and drug testing forms part of employment with Clarence City Council.

Applications close at 9.00am on Wednesday, 4 November 2026.