Executive Assistant to Head of Primary — School Admin Pro

St Andrew's Anglican College; Peregian Beach; On-site; AUD 47,000 - 53,000; Full time

Job summary

St Andrew's Anglican College is seeking an experienced Executive Assistant to support the Head of Primary and manage the Primary Reception, ensuring smooth daily operations and efficient data management across school systems.

The role requires discretion, strong organisational skills, and the ability to balance competing priorities in a dynamic school environment, with opportunities to lead data processes and contribute to broader administrative initiatives.

Qualifications

• Current Blue Card or eligibility to obtain one.
• Experience providing executive administrative support within a school or fast-paced environment.
• Strong calendar management and event coordination.
• Proficiency with information management platforms such as TASS.
• Excellent attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide executive-level administrative and operational support to the Head of Primary and Leadership Team.
• Provide front-line service and reception support to students, staff, and families, handling enquiries with professionalism.
• Manage calendars, schedule meetings, and coordinate key events and communications.
• Maintain accurate and up-to-date student and school data across systems such as TASS and the College website.
• Act as the Primary School’s TASS ‘super user’, offering support, troubleshooting, and training to staff.
• Prepare and distribute professional correspondence, reports, and documents for staff, students, and families.
• Coordinate Primary School events and processes including camps, interviews, awards, academic reporting, and ceremonies.
• Provide responsive and professional front-line service to students, families, and staff.
• Process administrative tasks including purchase orders, bookings, and office supply management.
• Contribute to College-wide administration and reception support, fostering a collaborative team environment.
• Perform other duties as directed by the Head of Primary, consistent with the scope of the role.

Skills

Executive admin experience

Calendar management

Communication skills

TASS familiarity

Tools

TASS

Job description

St Andrew's Anglican College is seeking an experienced Executive Assistant to support the Head of Primary and manage the Primary Reception, ensuring smooth daily operations and efficient data management across school systems.

The role requires discretion, strong organisational skills, and the ability to balance competing priorities in a dynamic school environment, with opportunities to lead data processes and contribute to broader administrative initiatives.