Executive Assistant to Director of Business & Operations

St Paul's School - Company; Queensland; Hybrid; AUD 55,000 - 76,000; Full time

Job summary

St Paul’s School in Brisbane invites an Administrative Assistant to support the Director of Business & Operations and the Corporate Services team. You will manage calendars, travel, meetings, and communications with professionalism and discretion.

The role requires a degree-level qualification, strong organisational and written/verbal communication skills, proficiency with Microsoft Office, and the ability to handle multiple priorities with minimal supervision.

Qualifications

• Degree-level qualification is required.
• Previous administration experience is necessary.
• Ability to exercise discretion and maintain confidentiality.

Responsibilities

• Provide high-level administrative support to the Director of Business & Operations and Corporate Services.
• Manage calendar, appointments, travel arrangements and competing priorities.
• Prepare agendas, reports and briefing papers for meetings (School Council, Board, Committee).
• Coordinate logistics, venue bookings, catering and accurate minutes.
• Maintain effective records management systems and ensure security and confidentiality.
• Support other Corporate Services functions (People & Culture, Risk & Compliance, Finance, Marketing, IT, Facilities, Operations).
• Provide short-term relief across Payroll, Accounts, Reception and School Shop as needed.
• Promote child wellbeing and safety per Queensland Child Safe Standards.

Skills

Organisational skills

Interpersonal skills

Written communication

Verbal communication

Discretion

Confidentiality

Time management

Problem solving

Education

Bachelor's degree or higher

Tools

Microsoft Office

Job description

St Paul’s School in Brisbane invites an Administrative Assistant to support the Director of Business & Operations and the Corporate Services team. You will manage calendars, travel, meetings, and communications with professionalism and discretion.

The role requires a degree-level qualification, strong organisational and written/verbal communication skills, proficiency with Microsoft Office, and the ability to handle multiple priorities with minimal supervision.