Executive Assistant to Head of Equities – Remote AU

Perpetual Limited; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Work from anywhere

Wellbeing allowance

Study support

Job summary

Pendal is seeking an experienced Personal Assistant to support the Head of Equities and the Australian Equities team in Sydney. The role combines executive diary management, team administration and office coordination in a standalone office environment.

You will liaise with internal and external stakeholders, coordinate travel and expenses, and help keep the team running smoothly while maintaining discretion and high standards of professionalism.

Qualifications

• Proven experience in a Personal Assistant, Executive Assistant, Team Assistant or Office Manager role.
• Strong diary management, coordination, and prioritisation skills.
• Experience managing travel, expenses, meetings, and team administration (including coordinating RG146 accreditation).
• High level of proficiency across Microsoft Office, Outlook, and Teams.
• Excellent written and verbal communication skills with the confidence to engage a variety of stakeholders.
• Strong organisational skills with a high level of accuracy and attention to detail.
• Ability to manage confidential information with discretion and sound judgement.
• A proactive, adaptable, and service-oriented approach to supporting senior leaders and teams.

Responsibilities

• Manage a complex executive diary, coordinate meetings, and assist with inbox management for the Head of Equities.
• Support broader team of 25 investment professionals in a standalone office environment
• Coordinate domestic and international travel, including itineraries, accommodation, and schedule changes.
• Prepare, submit, and reconcile expenses in line with company policies and processes.
• Support team meetings, offsites, events, and broader administrative activities across Australian Equities.
• Act as a professional point of contact for internal and external stakeholders.
• Assist with office operations, including supplies, facilities coordination, visitor management, and workplace presentation.
• Support onboarding activities for new team members, including workspace, access, and equipment coordination.
• Contribute to ad hoc projects and confidential business initiatives as required.

Skills

Diary management

Travel coordination

Expense management

Stakeholder communication

Office coordination

Confidential information handling

Education

RG146 accreditation

Tools

Microsoft Office

Outlook

Teams

Job description

Pendal is seeking an experienced Personal Assistant to support the Head of Equities and the Australian Equities team in Sydney. The role combines executive diary management, team administration and office coordination in a standalone office environment.

You will liaise with internal and external stakeholders, coordinate travel and expenses, and help keep the team running smoothly while maintaining discretion and high standards of professionalism.