Executive Assistant to Head of Equities | Team & Office Ops

Perpetual; Sydney; On-site; AUD 85,000 - 115,000; Full time

Job summary

Pendal, part of Perpetual, is seeking an experienced Personal Assistant to support the Head of Equities and the Australian Equities team in Sydney. You will manage the executive diary, coordinate travel, oversee expenses, and assist with office operations in a standalone office environment.

Ideal candidates will have proven PA/EA experience, strong organisational skills, and the ability to engage stakeholders with discretion and professionalism.

Qualifications

• Proven experience in a Personal Assistant, Executive Assistant, Team Assistant or Office Manager role.
• Strong diary management, coordination, and prioritisation skills.
• Experience managing travel, expenses, meetings, and team administration (including coordinating RG146 accreditation).
• High level of proficiency across Microsoft Office, Outlook, and Teams.
• Excellent written and verbal communication skills with stakeholders.
• Strong organisational skills with accuracy and attention to detail.

Responsibilities

• Manage a complex executive diary, coordinate meetings, and inbox management for Head of Equities.
• Support a team of 25 investment professionals in a standalone office environment.
• Coordinate domestic and international travel, itineraries, accommodation, and schedule changes.
• Prepare, submit, and reconcile expenses in line with company policies.
• Support team meetings, offsites, events, and broader administrative activities.
• Act as a professional point of contact for internal and external stakeholders.
• Assist with office operations, including supplies, facilities coordination, visitor management, and workplace presentation.
• Support onboarding activities for new team members, including workspace, access, and equipment coordination.
• Contribute to ad hoc projects and confidential business initiatives as required.

Skills

Personal Assistant experience

Diary management

Travel coordination

Expense management

Stakeholder engagement

RG146 coordination

Tools

Microsoft Office

Outlook

Teams

Job description

Pendal, part of Perpetual, is seeking an experienced Personal Assistant to support the Head of Equities and the Australian Equities team in Sydney. You will manage the executive diary, coordinate travel, oversee expenses, and assist with office operations in a standalone office environment.

Ideal candidates will have proven PA/EA experience, strong organisational skills, and the ability to engage stakeholders with discretion and professionalism.