Executive Assistant to Head of Equities

Perpetual Limited; Sydney; Vor Ort; AUD 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Work from anywhere

Wellbeing allowance

Study support

Professional development

Zusammenfassung

Pendal is seeking an experienced Personal Assistant to support the Head of Equities and the broader Australian Equities team in Sydney. You will manage executive scheduling, coordinate travel, and handle team administration in a standalone office.

You’ll be a trusted point of contact for internal and external stakeholders, ensuring smooth operations, onboarding, and events while upholding the firm’s professional standards and confidentiality.

Qualifikationen

• Proven experience in a Personal Assistant, Executive Assistant, Team Assistant or Office Manager role.
• Strong diary management, coordination, and prioritisation skills.
• Experience managing travel, expenses, meetings, and team administration (including coordinating RG146 accreditation).
• High level of proficiency across Microsoft Office, Outlook, and Teams.
• Excellent written and verbal communication skills with the confidence to engage a variety of stakeholders.
• Strong organisational skills with a high level of accuracy and attention to detail.
• Ability to manage confidential information with discretion and sound judgement.
• A proactive, adaptable, and service-oriented approach to supporting senior leaders and teams.

Aufgaben

• Manage a complex executive diary, coordinate meetings, and inbox management for the Head of Equities.
• Support broader team of 25 investment professionals in a standalone office environment.
• Coordinate domestic and international travel, including itineraries, accommodation, and schedule changes.
• Prepare, submit, and reconcile expenses in line with company policies and processes.
• Support team meetings, offsites, events, and broader administrative activities across Australian Equities.
• Act as a professional point of contact for internal and external stakeholders.
• Assist with office operations, including supplies, facilities coordination, visitor management, and workplace presentation.
• Support onboarding activities for new team members, including workspace, access, and equipment coordination.
• Contribute to ad hoc projects and confidential business initiatives as required.

Kenntnisse

Diary management

Travel coordination

Stakeholder engagement

Communication

Discretion

Office management

Ausbildung

RG146 accreditation

Tools

Microsoft Office

Outlook

Teams

Jobbeschreibung

Pendal is seeking an experienced Personal Assistant to support the Head of Equities and the broader Australian Equities team in Sydney. You will manage executive scheduling, coordinate travel, and handle team administration in a standalone office.

You’ll be a trusted point of contact for internal and external stakeholders, ensuring smooth operations, onboarding, and events while upholding the firm’s professional standards and confidentiality.