Executive Assistant To General Counsel

Gilbert + Tobin Lawyers; Sydney; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Up to 26 weeks paid parental leave

Additional annual leave

Subsidised café

Subsidised gym membership

End‑of‑trip facilities

Exclusive retail discounts

Social events

Job summary

Gilbert + Tobin Lawyers is seeking an Executive Assistant to support the General Counsel within the firm's compliance, legal and risk function. You will help with legal, risk and compliance issues, support conflict clearance, establish Information Barriers, and assist with the securities trading clearance process.

The role involves training on policies, monitoring firm registers and contributing to various risk and compliance projects, while providing proactive admin support to the General

Qualifications

• Previous administration experience, within a legal environment or in professional services is preferred.
• Very high attention to detail and strong communication and project management skills.
• Strong computer literacy and ability to learn new systems quickly.
• Passion for process improvement and continuous improvement mindset.
• Strong interpersonal, collaboration and team-working skills.
• Client service ethic and ability to build relationships with stakeholders.
• Ability to manage confidential information with discretion.
• Ability to work autonomously, manage multiple tasks and stakeholders.

Responsibilities

• Assist with legal, risk and compliance issues affecting the firm.
• Assist with internal conflict clearance and resolution of conflicts.
• Manage Information Barriers establishment and maintenance with in-house lawyers and stakeholders.
• Assist with the firm’s securities trading clearance process.
• Provide training on policies and procedures.
• Monitor and update multiple firm registers.
• Support on risk and compliance projects and initiatives.
• Provide support to the General Counsel and ad hoc admin duties as required.

Job description

About the role

As the Executive Assistant to the General Counsel, you are a key part of Gilbert + Tobin’s compliance, legal and risk function. Operating in a fast-paced and agile environment, due to growth, this role is varied and will see you:

• Assist with legal, risk and compliance issues that affect the firm
• Assist with the internal conflict clearing process and the resolution of any identified conflicts
• Manage the establishment and maintenance of Information Barriers, collaborating with in‑house lawyers and other stakeholders as needed
• Assist with the firm’s securities trading clearance process
• Provide training on policies and procedures
• Monitor and update multiple firm registers
• Support on a variety of risk and compliance issues and key projects and initiatives
• Provide support to the General Counsel and assist with ad hoc admin duties as and when required.

About you

We’re looking for someone who is keen to learn and to be involved in a broad range of activities and tasks and who is a great team player.

• Previous administration experience, within a legal environment or in professional services is preferred
• A very high level of attention to detail and strong communication and project management skills
• Strong computer literacy with the ability to learn new systems quickly
• A passion for process improvement
• Strong interpersonal, collaboration and team working skills
• A strong client service ethic and the ability to build relationships with stakeholders
• The ability to manage confidential information with discretion
• The ability to work autonomously, manage multiple tasks and stakeholders with the confidence to ask for assistance when needed.

What we offer you

Gilbert + Tobin offers a friendly, flexible and professional working environment. In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks’ paid parental leave, additional annual leave, a subsidised café, subsidised gym membership, end‑of‑trip facilities, exclusive retail discounts, social events and much more.

• Up to 26 weeks’ paid parental leave
• Additional annual leave
• Subsidised café
• Subsidised gym membership
• End‑of‑trip facilities
• Exclusive retail discounts
• Social events

Our offices are based in beautiful sunlit open spaces with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.