Executive Assistant To Founder

Canva; Mackay Regional; On-site; AUD 60,000 - 90,000; Full time

Job summary

Canva Mackay's established Chartered Accounting firm is seeking an experienced Administrator or Executive Assistant to provide high-level support to Directors and the team. This role offers a stable, professional environment within a long-standing local practice.

Join a respected firm with strong community ties, offering varied responsibilities and the chance to contribute to day-to-day operations while maintaining professional standards and client confidentiality.

Qualifications

• Previous administration, executive assistant or office support experience.
• Excellent written and verbal communication skills.
• Highly organised with strong time management and prioritisation.
• Ability to work autonomously with initiative.
• Experience in accounting or professional services advantageous.

Responsibilities

• Provide executive-level administrative and secretarial support.
• Manage correspondence flow and regulatory compliance administration.
• Coordinate client appointments, schedules and diary management.
• Handle data entry, word processing and document preparation.
• Maintain accurate client records and compliance information.
• Support Directors and team operations with high-level administration.
• Manage competing priorities to meet deadlines.
• Contribute to smooth day-to-day running of the office.

Skills

Executive assistance

Administration experience

Office software

Tools

MS Office

Job description

EXECUTIVE ASSISTANT– MACKAY – ESTABLISHED CHARTERED ACCOUNTING FIRM (JOB ID 1622)

Are you an experienced administrator or executive assistant looking for a stable, professional role within one of Mackay’s most respected accounting firms?

Do you thrive in a fast-paced office whereorganisation, professionalism and high-level support truly matter?

Our client is one of Mackay’s largest and most established Chartered Accounting firms, with a proud history spanning more than 100 years. Witha strong reputationfor delivering quality accounting, taxation and business advisory services, this respected practice combines legacy,professionalismand a supportive team culture within a highly regarded local business.

The Role:

• Providing executive-level administrative and secretarial support
• Managing correspondence flow,documentationand regulatory compliance administration
• Coordinating client appointments,schedulesand diary management
• Handling data entry, word processing and document preparation
• Maintainingaccurateclient records and compliance information
• Supporting Directors and broader team operations with high-level administration
• Managing competing priorities while ensuring deadlines are met
• Contributing to the smooth day-to-day running of a professional accounting office

About You:

• Previousadministration, executiveassistantor office support experience
• Strong computer literacy and confidence across office systems
• Excellent written and verbal communication skills
• Highlyorganisedwith strong time management andprioritisationability
• Self-motivated with initiative and the ability to work autonomously
• Professional presentation and strong attention to detail
• Comfortable managing confidential information within a professional services environment
• Experience within accounting or professional servicesadvantageousbut not essential

What’s On Offer:

• Join one of Mackay’s most respected long-standing accounting firms
• Stable, long-term career opportunity within an established practice
• Professional, supportive team environment
• Exposure to senior leadership and business operations
• Flexible hours may be considered, including school hours for the right candidate
• Diverse, varied role with genuine responsibility
• Strong local reputation and career stability
• Monday to Friday office-based role with structured business hours
• This is an ideal opportunity for an experienced Administrator, Executive Assistant or Office Coordinatorseekinga trusted, career-building role within a respected professional firm where your contribution genuinely matters.

Please note:This job is based in Australia therefore, only candidates who are permanent residents or citizens of Australia will be considered.