Executive Assistant to Executives – Corporate & Strategy (Temp)

Tourism & Events Queensland; Brisbane; Vor Ort; AUD 90.000 - 110.000; Vollzeit

Zusammenfassung

Tourism & Events Queensland is seeking an organised, proactive Executive Assistant (Corporate and Strategy and Marketing) to provide high‑level support to the Group Executive Marketing and Group Executive Corporate and Strategy.

This full-time temporary role in Fortitude Valley, Brisbane, involves managing complex diaries, travel, meetings and administrative processes, while building trusted stakeholder relationships.

Qualifikationen

• Experience providing executive or high-level administrative support.
• Ability to manage complex diaries, travel and meetings with discretion.
• Proven stakeholder management and professional communication.
• Comfort with confidential information and sensitivity.

Aufgaben

• Provide proactive executive support, diary oversight and prioritisation updates.
• Coordinate complex diaries, travel arrangements (domestic and international) and itineraries.
• Organise meetings end-to-end: agendas, materials, catering, minutes and actions.
• Prepare correspondence and presentations; monitor and respond to requests.
• Oversee financial and administrative processes: expenses, PO, invoices, approvals.
• Coordinate Board and Committee paper processes and submissions.

Kenntnisse

Organisation & prioritisation

Stakeholder management

Interpersonal skills

Communication skills

Problem solving

Anticipation of needs

Tools

Microsoft Office

Microsoft Teams

SharePoint

NetSuite

Corporate Travel Management

Jobbeschreibung

Executive Assistant (Corporate and Strategy and Marketing)

Tourism & Events Queensland – Fortitude Valley QLD

Tourism and Events Queensland (TEQ) is a statutory body of the Queensland Government and the State’s lead tourism marketing, destination and experience development and major events agency.TEQ’s vision is to inspire a global desire for Queensland by showcasing its unique identity through bold world-class marketing and events – driving travellers to choose our state and deepening pride in the place we call home.

About the role

We are looking for an organised, proactive and highly professional Executive Assistant to join TEQ on a full-time temporary basis until 28 January 2028. In this role, you will provide high-level support to our Group Executive Marketing and Group Executive Corporate and Strategy.

In this varied and fast-paced role, you will help the Group Executives stay organised, prepared and responsive by coordinating complex diaries, travel, meetings, communications and key administrative processes. Working closely with stakeholders across the organisation, you will build trusted relationships, anticipate needs and priorities, and ensure matters are managed efficiently, accurately and professionally.

This is an excellent opportunity for an experienced administrative professional who enjoys working closely with senior leaders, building strong stakeholder relationships and making a meaningful contribution to TEQ's success.

• Provide proactive executive support through regular communication, diary oversight and timely updates on priorities, upcoming commitments and follow-up actions.
• Manage complex diaries and travel arrangements, including domestic and international travel, scheduling, itineraries, logistics, briefing materials and preparation time.
• Coordinate meetings from beginning to end, including scheduling, preparing agendas and presentations, organising catering, taking minutes and monitoring action items.
• Support effective stakeholder communication by coordinating requests, preparing correspondence and presentations, monitoring actions and ensuring timely, professional responses.
• Coordinate financial and administrative processes, including expense claims, purchase orders, invoices, credit card reconciliations, contracts and approval documentation.
• Coordinate Board and Committee paper processes, including confirming timelines, circulating templates, tracking contributions and preparing papers for review and submission.

To succeed in this role, you will bring:

• Strong organisational and prioritisation skills, with the ability to deliver high-quality work under pressure while managing competing priorities.
• Experience providing administrative or executive support, supported by excellent attention to detail.
• Professional and proactive stakeholder management skills, with the confidence to liaise effectively with a wide range of internal and external stakeholders.
• Exceptional interpersonal and communication skills, including tact, discretion and sensitivity.
• Strong problem-solving and influencing skills, with the ability to anticipate needs, respond to challenges and follow matters through to completion.
• Proficiency in Microsoft Office, Microsoft Teams and SharePoint, with the ability to confidently use technology to coordinate information and support efficient ways of working.

Experience within the tourism and events industry, or using systems such as SharePoint, NetSuite and Corporate Travel Management, would be highly regarded.

For further information on the role please access theExecutive Assistant Position Description

To apply please submit your resume and a cover letter which outlines your skills and experience to the requirements above.Applications close 26 October 2026.

We know recruitment agencies work hard to connect great people with great roles, however, on this occasion, we’re handling this one ourselves. We kindly ask you not to reach out, thank you for your understanding.

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