Executive Assistant to Director - Development Services

City of Karratha; City Of Karratha; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

6 weeks annual leave

13% superannuation

Allowance up to AUD 26,188 p.a.

Free recreation centre and pool member

Salary sacrifice up to AUD 500 for

Up to AUD 3,000 per year for approved

Employee Assistance Program

Job summary

City of Karratha is seeking an Executive Assistant to the Director Development Services who is highly organised and proactive, to provide high‑level executive support and to lead a small administration team.

You will manage the Director's diary, correspondence and workflow, coordinate meetings and reports, and drive continuous improvement across the Directorate.

This role supports delivering Council priorities and shaping how services are delivered to the community.

Qualifications

• Experience providing high‑level executive or administrative support to a senior manager in a complex organisation.
• Exceptional organisational and time management skills; ability to manage competing priorities and complex schedules.
• Strong communication and interpersonal skills; able to build relationships with diverse stakeholders.
• Advanced proficiency with Microsoft 365 for reports, presentations, agendas and minutes.
• Ability to exercise discretion, maintain confidentiality and exercise sound judgement.

Responsibilities

• Provide proactive executive support to the Director of Development Services, including diary management, correspondence, workflow coordination and stakeholder engagement.
• Lead and support the Development Services Administration team to maintain service standards and efficiently manage workloads.
• Coordinate meetings, reports and Directorate activities while maintaining accurate records and administrative systems.
• Drive continuous improvement initiatives and oversee key administrative processes and financial administration activities.

Job description

Come for a career and stay for a lifestyle!

Are you a highly organised, proactive professional who thrives in a fast-paced environment? We are looking for an Executive Assistant to the Director Development Services to provide high-level executive and administrative support while leading a small administration team. This is a pivotal role that helps drive operational efficiency, quality customer service, effective workload management, and continuous improvement across the Directorate.

It’s an exciting time to join the City. As we bring the Council Plan 2025-2035 to life, we are growing and reshaping our organisation to better deliver on the priorities that matter most to our community. That means new opportunities for people who want to contribute to meaningful work, help shape how we deliver services, and be part of a team building for the future.

Joining us now means stepping into an organisation with ambition, momentum and a clear sense of purpose. You’ll be part of a team committed to making a real difference for our community and helping create a connected, resilient and thriving future for the City.

What You’ll Do

• Provide proactive executive support to the Director, including diary management, correspondence, workflow coordination and stakeholder engagement.
• Lead and support the Development Services Administration team, ensuring workloads are effectively managed and customer service standards are maintained.
• Coordinate meetings, reports, projects and Directorate activities while maintaining accurate records and administrative systems.
• Drive continuous improvement initiatives and oversee key administrative processes, reporting requirements and financial administration activities.

What You'll Bring

• Demonstrated experience providing high-level executive or administrative support to a senior manager, executive, director or leadership team within a complex organisation.
• Exceptional organisational and time management skills, with the ability to manage competing priorities, coordinate complex schedules and consistently meet deadlines.
• Highly developed communication and interpersonal skills, with the ability to build effective working relationships and engage confidently with a diverse range of internal and external stakeholders.
• Advanced proficiency in Microsoft 365 applications, with experience preparing professional correspondence, reports, presentations, meeting agendas and minutes.
• Proven ability to exercise discretion, maintain confidentiality and use sound judgement when handling sensitive information and executive matters.

Why Join Us?

• 6 weeks annual leave and 13% superannuation
• Allowances of up to $26,188 per annum
• Enjoy your own Free individual membership to our recreation centres and pool facilities, and access $500 of Salary Sacrifice arrangements that can be used for specific programmes or family memberships
• Up to $3,000 per year for approved study relevant to your role
• Employee Assistance Program (EAP) for confidential wellbeing support
• Opportunities for professional development and to make a meaningful impact in the community

Please note: Applications are managed through our careers portal and not via LinkedIn Easy Apply.