Executive Assistant to CEO — Hybrid, Flexible Hours

WLDM - White Light Digital Marketing; Byron Bay; Hybride; AUD 55 000 - 83 000; Temps partiel

Avantages offerts par ce poste

Flexible hours

Hybrid work (Byron Bay)

Competitive salary

Résumé du poste

WLDM - White Light Digital Marketing in Byron Bay is seeking an Executive Assistant to the CEO for a hands-on, part-time, hybrid role. You will coordinate across finance, marketing, HR and SEO while staying highly organized.

This position offers flexible hours, close collaboration with the founder, and room to shape operations as the business scales. Ideal for proactive individuals who thrive under feedback and enjoy coordinating multiple moving parts.

Qualifications

• Experience supporting a founder or senior executive in a fast-moving environment.
• Highly organized, detail-oriented, resilient under pressure.
• Comfortable with close direction and direct feedback.
• Ability to coordinate multiple teams without formal authority.
• Clear and confident communication.
• Proactive mindset with ownership but not precious.

Responsabilités

• Manage the CEO’s calendar, inbox, scheduling, and travel, including irregular hours when travelling.
• Track priorities, decisions, and follow-ups across finance, marketing, SEO and operations.
• Project manage internal workflows to keep teams aligned and deadlines met.
• Coordinate with contractors, agencies, and internal members to keep work moving.
• Prepare agendas, document actions, and follow up relentlessly.
• Support onboarding of new hires and contractor coordination.
• Draft and organize internal and external communications.
• Create and maintain organizational structure across the business.

Connaissances

Calendar management

Project coordination

Travel coordination

Cross-functional collaboration

Communication skills

Outils

Google Workspace

Slack

Notion

Trello

Asana

Description du poste

WLDM - White Light Digital Marketing in Byron Bay is seeking an Executive Assistant to the CEO for a hands-on, part-time, hybrid role. You will coordinate across finance, marketing, HR and SEO while staying highly organized.

This position offers flexible hours, close collaboration with the founder, and room to shape operations as the business scales. Ideal for proactive individuals who thrive under feedback and enjoy coordinating multiple moving parts.