Executive Assistant

WLDM - White Light Digital Marketing; Byron Bay; Hybrid; AUD 55,000 - 83,000; Part time

Benefits offered by this job

Flexible hours

Hybrid work (Byron Bay)

Competitive salary

Job summary

WLDM - White Light Digital Marketing in Byron Bay is seeking an Executive Assistant to the CEO for a hands-on, part-time, hybrid role. You will coordinate across finance, marketing, HR and SEO while staying highly organized.

This position offers flexible hours, close collaboration with the founder, and room to shape operations as the business scales. Ideal for proactive individuals who thrive under feedback and enjoy coordinating multiple moving parts.

Qualifications

• Experience supporting a founder or senior executive in a fast-moving environment.
• Highly organized, detail-oriented, resilient under pressure.
• Comfortable with close direction and direct feedback.
• Ability to coordinate multiple teams without formal authority.
• Clear and confident communication.
• Proactive mindset with ownership but not precious.

Responsibilities

• Manage the CEO’s calendar, inbox, scheduling, and travel, including irregular hours when travelling.
• Track priorities, decisions, and follow-ups across finance, marketing, SEO and operations.
• Project manage internal workflows to keep teams aligned and deadlines met.
• Coordinate with contractors, agencies, and internal members to keep work moving.
• Prepare agendas, document actions, and follow up relentlessly.
• Support onboarding of new hires and contractor coordination.
• Draft and organize internal and external communications.
• Create and maintain organizational structure across the business.

Skills

Calendar management

Project coordination

Travel coordination

Cross-functional collaboration

Communication skills

Tools

Google Workspace

Slack

Notion

Trello

Asana

Job description

WLDM - White Light Digital Marketing - Byron Bay NSW

Part-time | Hybrid (Byron Bay) | Flexible hours

Ready to streamline systems, manage moving parts, and work directly with the CEO - without the 9-5?

We are WLDM, an SEO and AI agency working with Enterprise clients globally. As the business continues to scale, we’re looking for a highly capable Executive Assistant to the CEO who can bring order to complexity, keep multiple teams moving, and operate confidently in a fast-changing environment.

This is a hands-on role supporting a founder who moves quickly, travels frequently, and is deeply involved in the details. You’ll need to be comfortable with shifting priorities, close oversight, and direct feedback - and still deliver consistently.

Executive Assistant to the CEO

Part-time | Hybrid (Byron Bay) | Flexible hours

Ready to streamline systems, manage moving parts, and work directly with the CEO - without the 9-5?

We are WLDM, an SEO and AI agency working with Enterprise clients globally. As the business continues to scale, we’re looking for a highly capable Executive Assistant to the CEO who can bring order to complexity, keep multiple teams moving, and operate confidently in a fast-changing environment.

This is a hands-on role supporting a founder who moves quickly, travels frequently, and is deeply involved in the details. You’ll need to be comfortable with shifting priorities, close oversight, and direct feedback - and still deliver consistently.

The Role

This is not a passive admin role. You will act as the central coordination point across the business, supporting the CEO and project managing execution across finance, marketing, HR and SEO teams.

Your responsibilities will include:

• Managing the CEO’s calendar, inbox, scheduling, and travel (including periods of irregular hours when travelling)

• Tracking priorities, decisions, and follow-ups across finance, marketing, SEO, and operations

• Project managing internal workflows to ensure teams are aligned, deadlines are met, and nothing slips

• Coordinating with contractors, agencies, and internal team members to keep work moving

• Preparing agendas, documenting actions, and following up relentlessly

• Supporting new hire onboarding and contractor coordination

• Drafting and organising internal and external communications

• Creating structure - and maintaining it

This role suits someone who can hold many threads at once, work under close direction, and still think independently about what needs to happen next.

Working Style & Expectations

• Part-time to start (approx. 5-10 hours per week)

• Hours must be flexible, particularly when the CEO is travelling

• Hybrid role: 4 hours per week onsite with the CEO

• Located in or near Byron Bay (office is 10 minutes from Mullumbimby), with remote work the rest of the time

You’ll be working with a CEO who is highly involved in day-to-day decisions, expects responsiveness, and values momentum over perfection.

Who This Is For

This role is a strong fit if you:

• Have experience supporting a founder or senior executive in a fast-moving business

• Are highly organised, detail-oriented, and resilient under pressure

• Are comfortable being closely managed and working with direct feedback

• Can project manage multiple teams without formal authority

• Communicate clearly and confidently

• Are proactive, but not precious about ownership

• Are comfortable with tools like Google Workspace, Slack, Notion, and project management systems

Why Join WLDM?

• Work with a leading SEO and AI agency focused on innovation and results in the fields of AI, SEO and digital strategy.

• Support Enterprise level clients and private equity

• Enjoy autonomy and direct collaboration with our experienced leadership.

• Be part of a fast-growing team with plenty of room for career advancement.

• Shape the future of our operations and make a real impact.

• Competitive salary and a flexible remote work environment.