Administration Assistant - Program Management

South Metropolitan Health Service; City Of Rockingham; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Professional development

Flexible working

Flexible leave

Location-based allowances

Job summary

South Metropolitan Health Service seeks skilled individuals to provide high-level administrative and secretarial support to Peel and Rockingham Kwinana Mental Health Service. You will support the Executive Assistant, Program Managers and Team Leaders, coordinate meetings, and handle correspondence and basic reporting.

This permanent and fixed-term opportunity offers full-time and part-time contracts. The role requires initiative, strong organisational skills, and proficiency in MS Office to

Qualifications

• Significant experience providing high-level administrative support in an executive environment.
• Ability to show initiative and determine priorities.
• Well-developed organisational and time management skills with the ability to work effectively and accurately under pressure to meet deadlines.
• A high level of proficiency with computer software, including Microsoft Office.

Responsibilities

• Provide administrative support to the Executive Assistant, Program Managers and Team Leaders.
• Deliver comprehensive secretarial support for meetings including preparation, distribution, transcribing and typing of agenda, minutes and supporting documentation.
• Receive and process incoming correspondence, and action routine matters by drafting professional responses or preparing basic reports.

Skills

Executive admin support

Time management

MS Office proficiency

Prioritisation

Tools

Microsoft Office

Job description

South Metropolitan Health Service

every employee contributes to delivering safe, high-quality care to our community. Guided by our vision of Excellent health care, every time, we place research, innovation and continuous improvement at the centre of everything we do. We are building a culture of shared learning and leadership that reflects our commitment to being Collectively One, Locally Led. Through tailored development programmes, leadership opportunities and contemporary ways of working, our people are empowered to grow, thrive and make a meaningful difference across every site and portfolio.

Position Profile and Role

We are seeking skilled individuals to provide high-level, comprehensive administrative and secretarial service to Peel and Rockingham Kwinana Mental Health Service.

Priority Administration Duties

• Provide administrative support to the Executive Assistant, Program Managers and Team Leaders.
• Deliver comprehensive secretarial support for meetings including preparation, distribution, transcribing and typing of agenda, minutes and supporting documentation.
• Receive and process incoming correspondence, and action routine matters by drafting professional responses or preparing basic reports.

Essential Selection Criteria

To be considered for this role, you must be able to demonstrate the following:

• Significant experience providing high level administrative support in an executive environment.
• A demonstrated ability to show initiative and determine priorities.
• Well-developed organisational and time management skills with the ability to work effectively and accurately under pressure to meet deadlines.
• A high level of proficiency with computer software, including Microsoft Office.

See attached Job Description Form for full position details and selection criteria.

This recruitment process offers Permanent and Fixed Term opportunities for Full-Time and Part-time contracts. Fixed-Term contracts come with the possibility of extensions and/or permanency.

We currently have vacancies totalling 1.5 FTE available to be filled.

About Us

Our Values guide our work in every action, and that includes recruitment and employment! SMHS encourages Aboriginal people, people from culturally and linguistically diverse backgrounds or LGBTI communities, and people with disability to work with us. Whatever your age, race, gender, religion, sexual orientation, and family/carer responsibilities are, we ask that you consider bringing your expertise to our workforce.

South Metropolitan Health Service (SMHS) Mental Health

delivers comprehensive public mental health care through a network of community mental health services, hospitals and community health centres. Across Fiona Stanley Fremantle Hospital Mental Health (FSFH Mental Health) and Peel and Rockingham Kwinana Mental Health (PaRK Mental Health), specialist services are provided across the South Metropolitan region, supporting consumers with accessible, collaborative and high-quality mental health care. SMHS Mental Health will soon open a new state-of-the-art facility at Fremantle Hospital designed to offer expanded and modern mental health services for our community. The three-storey space will provide an additional 40 mental health beds and a 24-hour Mental Health Crisis Centre, ensuring compassionate and innovative care for those who need it most.

Employee Benefits

• Professional Development Opportunities and Study leave/assistance
• Flexible working arrangements
• Flexible leave arrangements
• Other professional and location-based allowances
• For further information click here.

Eligibility to Apply

To be eligible for appointment, applicants must have valid Australian work rights. This includes visa holders. Permanent appointments may be made to individuals who hold citizenship, permanent residency, or visas that enable ongoing employment in Australia.

WA Health embraces diversity

WA Health embraces diversity and is committed to eliminating all forms of discrimination in the provision of our service. We are committed to growing the Aboriginal workforce as a part of WA Health’s Aboriginal Workforce Policy and as a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position. Aboriginal people are encouraged to apply.

WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process.

Whilst this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for other ‘similar’ vacancies within SMHS and/or the wider WA public sector. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

Lodgement is system generated. Any submissions on, or after, 4:00pm on the closing date will not be accepted.

LATE OR EMAIL APPLICATIONS WILL NOT BE CONSIDERED