Executive Assistant - Rural Health & Data Support

Far West NSW Local Health District; Broken Hill; On-site; AUD 91,000 - 121,000; Full time

Benefits offered by this job

Recruitment incentive up to $10,000

Job summary

Far West NSW Local Health District is seeking an Executive Assistant for the Mental Health Alcohol and Other Drugs (MHAOD) directorate in Broken Hill. You will manage a high-volume executive office, coordinate the Executive’s diary and travel, and prepare briefs to enable timely decisions.

You’ll work with discretion, maintain confidentiality, and support meetings and HR reporting through analysis of workforce data. A proactive, adaptable approach and strong MS Office skills are essential.

Qualifications

• Minimum Diploma qualifications in Business Administration or a relevant field, equivalent work experience, or a combination of study and work experience.
• Experience in providing confidential secretarial and administration support services to a senior level.
• Experience in agenda preparation, taking and transcribing minutes and collation and distribution of meeting papers.
• Excellent written and verbal communication skills, including interpersonal, negotiation, training and liaison skills.
• Highly developed problem-solving, coordination and organisational skills with sound judgment and initiative in the resolution of urgent issues and setting priorities.
• Experience in the use of electronic email systems, MS Office suite including Word, PowerPoint, Excel and databases, including data gathering and preparation of reports.
• Ability to work flexible hours, as part of a team, in a high volume work area.

Responsibilities

• Manage a high-volume, fast-paced executive office with professionalism, discretion, and efficiency.
• Partner with the Executive to prioritise matters and initiate action exercising discretion and maintaining confidentiality to facilitate the optimal use of the Executive’s time.
• Coordinate the Executive’s diary appointments, records and correspondence, travel arrangements and schedule and support meetings to facilitate the effective management of the Executive’s directorate.
• Collect, analyse and interpret workforce data to support HR reporting, identify trends and support strategic decision making.
• Prepare briefs and other documentation for the Executive, and oversee the tracking and approval of briefing materials.

Skills

Secretarial support

Administration

Minutes taking

MS Office

Education

Diploma in Business Administration

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Far West NSW Local Health District is seeking an Executive Assistant for the Mental Health Alcohol and Other Drugs (MHAOD) directorate in Broken Hill. You will manage a high-volume executive office, coordinate the Executive’s diary and travel, and prepare briefs to enable timely decisions.

You’ll work with discretion, maintain confidentiality, and support meetings and HR reporting through analysis of workforce data. A proactive, adaptable approach and strong MS Office skills are essential.