Executive Assistant Mental Health Alcohol and Other Drugs (MHAOD)

Far West NSW Local Health District; Broken Hill; On-site; AUD 91,000 - 121,000; Full time

Benefits offered by this job

Recruitment incentive up to $10,000

Job summary

Far West NSW Local Health District is seeking an Executive Assistant for the Mental Health Alcohol and Other Drugs (MHAOD) directorate in Broken Hill. You will manage a high-volume executive office, coordinate the Executive’s diary and travel, and prepare briefs to enable timely decisions.

You’ll work with discretion, maintain confidentiality, and support meetings and HR reporting through analysis of workforce data. A proactive, adaptable approach and strong MS Office skills are essential.

Qualifications

• Minimum Diploma qualifications in Business Administration or a relevant field, equivalent work experience, or a combination of study and work experience.
• Experience in providing confidential secretarial and administration support services to a senior level.
• Experience in agenda preparation, taking and transcribing minutes and collation and distribution of meeting papers.
• Excellent written and verbal communication skills, including interpersonal, negotiation, training and liaison skills.
• Highly developed problem-solving, coordination and organisational skills with sound judgment and initiative in the resolution of urgent issues and setting priorities.
• Experience in the use of electronic email systems, MS Office suite including Word, PowerPoint, Excel and databases, including data gathering and preparation of reports.
• Ability to work flexible hours, as part of a team, in a high volume work area.

Responsibilities

• Manage a high-volume, fast-paced executive office with professionalism, discretion, and efficiency.
• Partner with the Executive to prioritise matters and initiate action exercising discretion and maintaining confidentiality to facilitate the optimal use of the Executive’s time.
• Coordinate the Executive’s diary appointments, records and correspondence, travel arrangements and schedule and support meetings to facilitate the effective management of the Executive’s directorate.
• Collect, analyse and interpret workforce data to support HR reporting, identify trends and support strategic decision making.
• Prepare briefs and other documentation for the Executive, and oversee the tracking and approval of briefing materials.

Skills

Secretarial support

Administration

Minutes taking

MS Office

Education

Diploma in Business Administration

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Executive Assistant Mental Health Alcohol and Other Drugs (MHAOD)

Far West NSW Local Health District – Broken Hill NSW

This position qualifies for an annual Recruitment Incentive Package up to the value of $10,000 (conditions apply and may be pro-rata’d to your contracted or ordinary working hours, these payments are paid on a fortnightly basis) under theNSW Health Rural Health Workforce Incentive Scheme.

This scheme recognises the role key health workers play in enabling the delivery of rural and remote health services, and aims to provide incentives over and above award entitlements, to attract and retain staff in these areas.

We really aren’t that far away - only 3 hours’ drive from Mildura, 5 hours from Adelaide or a short flight from anywhere in Australia.

• Great opportunity to join a supportive team and make a real difference
• Grow your career with us with training on offer to support your learning

Broken Hill truly is a town like no other with a supportive community that will welcome you with open arms. We can't wait to see you! Take a quick look at "Living and Working" in the Far West.

What you'll be doing

• Manage a high-volume, fast-paced executive office with professionalism, discretion, and efficiency.
• Partner with the Executive to prioritise matters and initiate action exercising discretion and maintaining confidentiality to facilitate the optimal use of the Executive’s time.
• Coordinate the Executive’s diary appointments, records and correspondence, and travel arrangements and schedule and support meetings to facilitate the effective management of the Executive’s directorate.
• Collect,analyseand interpret workforce datato supportHR reporting,identifytrendsandsupport strategic decision making
• Prepare briefs and other documentation for the Executive, andoversee the tracking and approval of briefing materials.

What is on offer

• 5 weeks annual leave.
• Salary packaging (pay less tax!), enjoy up to $9k for living expenses, $2.6k for meals and entertainment.
• Novated Leasing.
• Paid Allocated Day Off (ADO) Every Month.
• Fitness Passport and EAP to maintain your health and wellbeing.
• Isolation and Climate Allowance.
• Professional development with support through advanced education & training to help you develop your career.
• A comfortable country lifestyle that supports balance & wellbeing.

About the Far West LHD

TheFar West Local Health Districtis one of 15 LHDs under NSW Health, providing high quality public health services to the communities in far west NSW.
Key to our success of course, is our people. Our workforce is inclusive and diverse. We employ well over 800 clinicians and support staff across our 9 health facilities in Broken Hill, Balranald, Dareton, Ivanhoe, Menindee, Tibooburra, Wentworth, White Cliffs and Wilcannia. In the Far West LHD, we are working together to make a real difference to the health outcomes for our communities. We encourage you to consider joining our friendly team for a meaningful and rewarding career in rural and remote healthcare.

Often referred to as an “Oasis in the Outback”, Broken Hill is a thriving regional town in far west NSW full of diversity, history and character. Being Australia’s first city to be Nationally Heritage Listed, Broken Hill is a culturally rich town with a vibrant art scene with over 20 galleries (more than pubs)! The unique attractions, festivals and beautiful natural landscapes see tourists flock from all over, but the ones who stay quickly fall in love with the place and its liveability. With a population just shy of 20,000, Broken Hill is small enough to allow for a relaxed country lifestyle, while big enough to provide all the desired facilities of a regional hub including major supermarkets and retail stores, excellent schools (7 primary & 2 high), multiple gyms & aquatic centre, well-known fast food franchises and a plethora of trendy restaurants, pubs and cafés.

This position qualifies for an annual Recruitment Incentive Package up to the value of $10,000 (conditions apply and may be pro-rata’d to your contracted or ordinary working hours, these payments are paid on a fortnightly basis) under theNSW Health Rural Health Workforce Incentive Scheme.

This scheme recognises the role key health workers play in enabling the delivery of rural and remote health services, and aims to provide incentives over and above award entitlements, to attract and retain staff in these areas.

Employment Type:PermanentFull Time
Position Classification:Health Mgr Lvl 1
Remuneration:$91,326 - $121,497 + Superannuation
Hours Per Week:38
Requisition ID:REQ696060
Location:Broken Hill NSW

We really aren’t that far away - only 3 hours’ drive from Mildura, 5 hours from Adelaide or a short flight from anywhere in Australia.

• Great opportunity to join a supportive team and make a real difference
• Grow your career with us with training on offer to support your learning

Broken Hill truly is a town like no other with a supportive community that will welcome you with open arms. We can't wait to see you! Take a quick look at "Living and Working" in the Far West.

What you'll be doing

• Manage a high-volume, fast-paced executive office with professionalism, discretion, and efficiency.
• Partner with the Executive to prioritise matters and initiate action exercising discretion and maintaining confidentiality to facilitate the optimal use of the Executive’s time.
• Coordinate the Executive’s diary appointments, records and correspondence, and travel arrangements and schedule and support meetings to facilitate the effective management of the Executive’s directorate.
• Collect,analyseand interpret workforce datato supportHR reporting,identifytrendsandsupport strategic decision making
• Prepare briefs and other documentation for the Executive, andoversee the tracking and approval of briefing materials.

What is on offer

• 5 weeks annual leave.
• Salary packaging (pay less tax!), enjoy up to $9k for living expenses, $2.6k for meals and entertainment.
• Novated Leasing.
• Paid Allocated Day Off (ADO) Every Month.
• Fitness Passport and EAP to maintain your health and wellbeing.
• Isolation and Climate Allowance.
• Professional development with support through advanced education & training to help you develop your career.
• A comfortable country lifestyle that supports balance & wellbeing.

About the Far West LHD

TheFar West Local Health Districtis one of 15 LHDs under NSW Health, providing high quality public health services to the communities in far west NSW.
Key to our success of course, is our people. Our workforce is inclusive and diverse. We employ well over 800 clinicians and support staff across our 9 health facilities in Broken Hill, Balranald, Dareton, Ivanhoe, Menindee, Tibooburra, Wentworth, White Cliffs and Wilcannia. In the Far West LHD, we are working together to make a real difference to the health outcomes for our communities. We encourage you to consider joining our friendly team for a meaningful and rewarding career in rural and remote healthcare.

About Broken Hill

Often referred to as an “Oasis in the Outback”, Broken Hill is a thriving regional town in far west NSW full of diversity, history and character. Being Australia’s first city to be Nationally Heritage Listed, Broken Hill is a culturally rich town with a vibrant art scene with over 20 galleries (more than pubs)! The unique attractions, festivals and beautiful natural landscapes see tourists flock from all over, but the ones who stay quickly fall in love with the place and its liveability. With a population just shy of 20,000, Broken Hill is small enough to allow for a relaxed country lifestyle, while big enough to provide all the desired facilities of a regional hub including major supermarkets and retail stores, excellent schools (7 primary & 2 high), multiple gyms & aquatic centre, well-known fast food franchises and a plethora of trendy restaurants, pubs and cafés.

• Minimum Diploma qualifications in Business Administration or a relevant field, equivalent work experience, or a combination of study and work experience.
• Experience in providing confidential secretarial and administration support services to a senior level.
• Experience in agenda preparation, taking and transcribing minutes and collation and distribution of meeting papers.
• Excellent written and verbal communication skills, including interpersonal, negotiation, training and liaison skills.
• Highly developed problem-solving, coordination and organisational skills with sound judgment and initiative in the resolution of urgent issues and setting priorities.
• Experience in the use of electronic email systems, MS Office suite including Word, PowerPoint, Excel and databases, including data gathering and preparation of reports.
• Ability to work flexible hours, as part of a team, in a high volume work area.