Executive Assistant & Office Manager

Justfund; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive salary

Share options package

Five weeks of leave per year

Job summary

JustFund is seeking an experienced Executive Assistant & Office Manager to support our Executive Chairman and Co-Founder in Sydney. This hands-on role centers on executive assistance while overseeing a welcoming, efficient office for our Sydney team.

You will thrive in a start-up environment, stay calm under pressure, and demonstrate professionalism with discretion. The role involves governance support, project coordination and proactive administration in a dynamic setting.

Qualifications

• Proven experience as an Executive Assistant supporting a senior leader or founder.
• Exceptional organisational and administrative skills.
• Strong written and verbal communication, professional and personable.
• High level of discretion and integrity handling confidential information.
• Sound judgement, resourcefulness and anticipation of needs.
• Attention to detail and proactive, solutions-focused mindset.

Responsibilities

• Email and communication management for executive and stakeholders.
• Calendar and scheduling management, travel arrangements, and meeting coordination.
• Prioritise tasks, monitor deadlines and escalate urgent matters.
• Prepare documentation and support governance and corporate requirements for board/investor meetings.
• Oversee day-to-day office operations and facilities coordination.
• Lead and coordinate special projects and operational administrative activities.

Skills

Executive support

Organisation

Discretion

Communication

Job description

We are seeking an experienced and highly-organised Executive Assistant & Office Manager to support our Executive Chairman and Co-Founder at JustFund.

This is an important, hands-on role, with executive assistance as the primary focus. Working closely with the Executive Chairman, you will act as a trusted extension of the executive, helping them stay organised, prepared and focused on what matters most to the business. You will also oversee office management, ensuring a welcoming and efficient workplace for our Sydney team.

This opportunity will suit someone who stays calm under pressure, thrives in a start-up environment and brings strong administration skills and commercial awareness. Above all, you will demonstrate exceptional professionalism and handle matters with absolute care. You will be resourceful, proactive and love working in a dynamic setting where no two days are the same.

Key Responsibilities:

Email and communication management: prioritise correspondences and liaise with stakeholders on the executive's behalf.

Calendar and scheduling management: coordinate complex calendars, meetings and travel arrangements, resolve scheduling conflicts and ensure time is used effectively.

Proactively manage priorities and task list, monitor upcoming deadlines and outstanding actions, **escalate** urgent matters and ensure daily schedules align with key priorities.

Coordinate board and investor meetings, prepare documentation and support governance and corporate requirements.

Oversee the smooth day-to-day running of the office, ensuring the workplace is well-equipped and coordinating facilities and maintenance as required.

Lead and coordinate special projects, company initiatives and operational administrative activities.

About You

You are an experienced career EA who takes pride in delivering outstanding support, with a reputation for being trustworthy, reliable, discreet and confident in handling a range of situations.

To be successful in this role, you will have:

Proven experience as an Executive Assistant supporting a senior executive, founder or C-suite leader.

Exceptional organisational and administrative skills, with the ability to manage competing priorities with ease.

Strong written and verbal communication skills, with a professional and personable approach.

A high level of discretion and integrity when handling confidential and sensitive information.

Sound judgement, resourcefulness and the ability to anticipate needs and solve problems.

Strong attention to detail and a proactive, solutions-focused mindset.

Experience coordinating office operations, facilities and administrative activities.

The ability to remain calm under pressure and adapt quickly in a fast-paced environment.

About JustFund

Join one of Australia’s fastest-growing fintechs that is changing how people access legal support and financial services to achieve better outcomes. At JustFund, we're on a mission to remove financial barriers and create fairer access to justice, helping more people get the support they need when it matters most.

Since launching in 2022, JustFund has unlocked over $2.5 billion in entitlements, supported thousands of Australians and New Zealanders, and partnered with more than 1,700 leading law firms. In the past year, we’ve more than tripled in size and are now a team of 100+ across Australia and New Zealand and we’re continuing to grow our impact.

Why Join Us?

• A competitive salary and share options package.
• Five weeks of leave per year.

Location

Based in our Sydney CBD office, this role offers the opportunity to be part of a team that values connection, collaboration and shared success. We're proud of the culture we've built and believe being together in the office helps us build strong relationships, share ideas and support one another. While we offer a supportive working environment, being connected, present and engaged with the team is an important part of how we work.