Executive Assistant II

Rozgoo; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Datadog in Sydney is seeking an experienced Executive Assistant to support multiple high-level leaders. You will manage calendars, coordinate internal and external meetings, travel, and prepare decks while safeguarding confidential information.

This role requires strong organizational skills, tech-savviness, and superb written and verbal communication. The successful candidate will thrive in a fast-paced, hybrid work environment and partner with the Executive Support Team on critical company

Qualifications

• 5 years of executive support experience including 3 years supporting multiple leaders.
• Tech-savvy with interest in using technology to improve efficiency.
• Proficient in Google Suite.
• Able to maintain confidentiality and handle sensitive documents.

Responsibilities

• Maintain executive calendars and coordinate internal and external meetings.
• Arrange calls, dinners, events, and travel.
• Act as gatekeeper between executives and stakeholders.
• Manage executives expense reports.
• Coordinate travel arrangements—air/ground transport (domestic and international).
• Inbox management and email oversight.
• Prepare and support quarterly All Hands calls and decks.
• Attend leadership meetings and record action items.
• Arrange translation services as needed.
• Support various projects for new hires, events, and office functions.

Skills

Executive support

Time management

Communication

Discretion

Tools

Google Suite

Job description

At Datadog, Business Operations run the day-to-day operations for Datadog and help to keep our employees safe, happy and productive, which means every day is different. Business Operations work closely with leadership and employees to ensure that Datadog keeps scaling smoothly and remains a great place to work.

Datadog is looking for an Executive Assistant who thrives in a fast-paced, dynamic work environment to provide exemplary support for various high level executives located in our Sydney Office and across other APJ offices.

This highly visible and professional position requires diligent attention to detail, impeccable time management skills, and an ability to multitask. This role reports directly to the Manager, Executive Support.

At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them.

What You'll Do:

• Maintain executive calendars, coordinate internal and external meetings, arrange calls, dinners, events, etc.
• Act as gatekeeper between executives and their stakeholders
• Collaborate with your executives stakeholders and understanding priorities within the business
• Maintain executives expense reports
• Coordinate travel arrangements - air/ground transportation (domestic and international)
• Inbox management (review and monitor emails on a daily basis)
• Manage/Support Quarterly All Hands Calls/Decks and Sales Reviews
• Attend weekly leadership meetings and record action items
• Arrange translation services
• Perform a wide variety of administrative and support duties on behalf of executives including managing time sensitive and confidential documents
• Work with the Executive Support Team on projects related to new hires, events, office functions, socials, offsite meetings, etc.

Who You Are:

• 5 years of executive support experience including at least 3 years supporting multiple high-level leaders
• Tech-savvy with a strong interest in using technology to improve work efficiency
• Proficient in Google Suite
• Someone with high integrity who can maintain complete confidentiality on all business matters
• Even-tempered, kind and respectful; able to remain calm under pressure
• Able to communicate clearly and concisely in, both verbally and in writing
• Detailed-oriented with