Executive Assistant - Chief Operating Officer

Sa-Health; Adelaide; On-site; AUD 82,000 - 86,000; Full time

Benefits offered by this job

Salary packaging

Flexible working arrangements

Job summary

SA Health in Adelaide is seeking an Executive Assistant to the Chief Operating Officer within the Office of the CEO. This role delivers high-level administrative support in a fast-paced health environment and helps drive strategy through effective coordination of the CEO's office.

Reporting to the Senior Office Manager, duties include confidential services, calendar management, meeting prep, minutes, and liaison with internal and external stakeholders.

Qualifications

• High-level executive support experience.
• Experience arranging and coordinating meetings and events.
• Discretion with confidential information and sound judgement.

Responsibilities

• Provide confidential administrative service to the COO.
• Coordinate and maintain the COO calendar and schedule meetings.
• Assist in planning and preparing executive-level meetings and materials.
• Prepare minutes and action items; follow up on actions.
• Liaise between the Executive and internal/external stakeholders.
• Monitor correspondence quality and timeliness for the Executive.

Skills

Executive support

Calendar management

Meeting coordination

Stakeholder liaison

Written communication

Tools

MS Office

Job description

Job no: 950211
Work type: Full time
Location: Adelaide Metro Southern
Categories: Administration, Business and Management, Corporate Services, Executive, Public Health

• Southern Adelaide Local Health Network – Flinders Medical Centre – Office of the Chief Executive Officer
• Salary $82,212 - $86,180 p.a. (Pro Rata) ASO4, Full-Time Position Until March 2027

Executive Assistant to the COO | Drive Strategy at the Heart of SALHN!

Provide high-level administrative support in a fast-paced healthcare environment. Working within the Southern Adelaide Local Health Network, you will contribute to delivering quality healthcare services to our community while developing your career in South Australia's premier health organisation.

About the role:

Reporting to the Senior Office Manager, this role is responsible for the provision of high quality and timely administrative support to the Chief Operating Officer (COO) in the Office of the Chief Executive Officer (OCEO).

Duties for the role will include:

• Responsible for the provision of a confidential administrative service to the designated Executive,
• Efficiently coordinate and maintain the executive’s calendar, ensuring optimal use of their time and effective scheduling of meetings and appointments,
• Assist in planning, coordinating, and preparing for executive-level meetings,
• Providing an Executive Officer role to meetings and committees as designated, including, compiling meeting materials, agendas, presentations, taking minutes, following up on action items and researching or sourcing of information as required,
• Serve as a liaison point between the designated Executive and internal and external stakeholders, representing the Executive office with a positive and professional demeanour and promoting effective communication and coordination,
• Monitor the quality and timeliness of correspondence for the Executive

About you:

• Proven ability to meet stringent deadlines and perform well under pressure and have sound knowledge of the functions and responsibilities of working in a CEO’s office,
• Experience in arranging and providing high level support for meetings, conferences and functions,
• Proven ability to recognise and discreetly deal with confidential matters; demonstrate integrity of the highest order and exercise diplomatic skills appropriate to sensitive and high-level issues,
• Proven ability to work with a high degree of independence, determine priorities and anticipate the requirements of an Executive Team, and be able to demonstrate high-level oral and written communication skills,
• Proven ability to prepare timely, clear and concise written communication, pro-actively identify problems and issues and exercise initiative and sound judgement in formulating and implementing solutions and actions,
• Experience in effectively dealing with senior staff,
• Proven experience in a similar role, highlighting sound organisational skills

Want To Know More? Contact:

Kristy Ashton, Senior Office Manager | EA to the CEO , 0421 406 665 , [e-mail]

Application Closing Date:

11.55 pm Sunday 20 September 2026

Attachments:

• Executive Assistant Role Description
• Australian applicant guidelines
• International applicant guidelines

Applicant Information:

• We also offer salary sacrifice benefits which provide the opportunity to save money by paying for some of your everyday expenses from your salary before it is taxed. Click here to find out more about salary packaging.
• The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.
• Appointment will be subject to a satisfactory Criminal History Check and Immunisation compliance as indicated on the Role description.
• SA Health Services are required to implement the Addressing vaccine preventable disease: Occupational assessment, screening and vaccination policy in the workplace.
• Aboriginal and Torres Strait Islander applicants are encouraged to apply. Job ref: 950211

Advertised: 07 Sep 2026 Cen. Australia Standard Time
Applications close: 20 Sep 2026 Cen. Australia Standard Time