Executive Assistant - Chief Operating Officer

SA Health - Southern Adelaide Local Health Network; Adelaide; On-site; AUD 82,000 - 86,000; Full time

Benefits offered by this job

Salary sacrifice benefits

Flexible working arrangements (part‑t

Job summary

SA Health - Southern Adelaide Local Health Network is seeking an Executive Assistant to the COO to deliver high-level administrative support in a fast-paced healthcare environment within the Office of the Chief Executive Officer.

Reporting to the Senior Office Manager, you will manage the COO’s calendar, prepare for meetings, compile materials, take minutes, and liaise with internal and external stakeholders while maintaining confidentiality and professional communication.

Responsibilities

• Provide high-level administrative support to the Chief Operating Officer (COO) in the Office of the Chief Executive Officer (OCEO).
• Coordinate and maintain the executive calendar, schedule meetings and appointments, and assist in planning for executive-level meetings.

Job description

• Southern Adelaide Local Health Network – Flinders Medical Centre – Office of the Chief Executive Officer
• Salary $82,212 - $86,180 p.a. (Pro Rata) ASO4,Full-Time Position Until March 2027

Executive Assistant to the COO | Drive Strategy at the Heart of SALHN!

Provide high-level administrative support in a fast-paced healthcare environment. Working within the Southern Adelaide Local Health Network, you will contribute to delivering quality healthcare services to our community while developing your career in South Australia's premier health organisation.

About the role:

Reporting to the Senior Office Manager, this role is responsible for the provision of high quality and timely administrative support to the Chief Operating Officer (COO) in the Office of the Chief Executive Officer (OCEO).

Duties for the role will include:

• Responsible for the provision of a confidential administrative service to the designated Executive,
• Efficiently coordinate and maintain the executive’s calendar, ensuring optimal use of their time and effective scheduling of meetings and appointments,
• Assist in planning, coordinating, and preparing for executive-level meetings,
• Providing an Executive Officer role to meetings and committees as designated, including, compiling meeting materials, agendas, presentations, taking minutes, following up on action items and researching or sourcing of information as required,
• Serve as a liaison point between the designated Executive and internal and external stakeholders, representing the Executive office with a positive and professional demeanour and promoting effective communication and coordination,
• Monitor the quality and timeliness of correspondence for the Executive

About you:

• Proven ability to meet stringent deadlines and perform well under pressure and have sound knowledge of the functions and responsibilities of working in a CEO’s office,
• Experience in arranging and providing high level support for meetings, conferences and functions,
• Proven ability to recognise and discreetly deal with confidential matters; demonstrate integrity of the highest order and exercise diplomatic skills appropriate to sensitive and high-level issues,
• Proven ability to work with a high degree of independence, determine priorities and anticipate the requirements of an Executive Team, and be able to demonstrate high-level oral and written communication skills,
• Proven ability to prepare timely, clear and concise written communication, pro-actively identify problems and issues and exercise initiative and sound judgement in formulating and implementing solutions and actions,
• Experience in effectively dealing with senior staff,
• Proven experience in a similar role, highlighting sound organisational skills

Application Closing Date: 11.55 pm Sunday 20 September 2026

• We also offer salary sacrifice benefits which provide the opportunity to save money by paying for some of your everyday expenses from your salary before it is taxed.
• The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.
• Appointment will be subject to a satisfactory Criminal History Check and Immunisation compliance as indicated on the Role description.
• Aboriginal and Torres Strait Islander applicants are encouraged to apply. Job ref: 950211

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Southern Adelaide Local Health Network (SALHN) is a major employer in the southern Adelaide suburbs with over 8000 staff providing high quality patient care, education, research and health promoting services to the community.

SALHN provides excellent quality care to the southern community. There are new and modern facilities ensuring patients and staff have access to the highest quality services in the local community.

Southern Adelaide Local Health Network (SALHN) is a major employer in the southern Adelaide suburbs with over 8000 staff providing high quality patient care, education, research and health promoting services to the community.

SALHN provides excellent quality care to the southern community. There are new and modern facilities ensuring patients and staff have access to the highest quality services in the local community.

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What can I earn as a Chief Operating Officer