Executive Assistant & Board Secretary

Kokatha Aboriginal Corporation; Adelaide; Sur place; AUD 70 000 - 90 000; Plein temps

Avantages offerts par ce poste

Flexible working arrangements

Competitive remuneration

Salary packaging opportunities

Résumé du poste

Kokatha Aboriginal Corporation is seeking an experienced Executive Assistant to support the CEO. This role combines executive assistance with Board secretariat and governance support to ensure effective coordination and accurate documentation.

You will liaise with Directors, management and external stakeholders, manage confidential information, and contribute to governance processes while working in a collaborative Aboriginal organisation.

Qualifications

• Significant experience in executive assistance, governance, or board secretariat.
• Excellent organisational and communication skills.
• Ability to manage competing priorities with accuracy.
• Discretion and judgement handling confidential information.
• Strong MS Office and digital governance tools.
• Experience in Aboriginal organisations preferred.

Responsabilités

• Provide executive support to the CEO, including diary management, correspondence, meetings and travel.
• Coordinate Board and committee meetings, agendas, papers and minutes.
• Maintain Board records, resolutions registers and action registers.
• Coordinate reports, follow up actions and monitor deadlines.
• Manage confidential information and sensitive correspondence.
• Liaise with Directors, management, employees and external stakeholders.
• Support governance processes, document control and regulatory administration.

Connaissances

Executive support

Governance

Stakeholder engagement

Organization

Attention to detail

Discretion

MS Office

Outils

Document management systems

Governance software

Description du poste

Kokatha Aboriginal Corporation RNTBC is a progressive Aboriginal organisation focused on strong governance, cultural stewardship and sustainable economic development. Representing the interests of the Kokatha people, the Corporation plays a critical role in advancing opportunities that create long-term benefits for members, Country and community.

Based in Adelaide or Port Augusta, this is a unique opportunity to work alongside the CEO and Board as a valued member of our team, providing high-level executive, governance and administrative support while contributing to meaningful initiatives that make a real difference.

At Kokatha, we value collaboration, respect, integrity and community. You'll join a supportive team where your contribution is recognised, your ideas are valued, and your work has purpose.

About the role

We are seeking a highly organised and professional Executive Assistant to support the CEO. This role combines executive assistance with Board secretariat and governance support, helping ensure effective coordination, accurate documentation and strong organisational accountability.

Key responsibilities

• Provide executive support to the CEO, including diary management, correspondence, meetings and travel.
• Coordinate Board and committee meetings, agendas, papers and minutes.
• Maintain Board records, resolutions registers and action registers.
• Coordinate reports, follow up outstanding actions and monitor deadlines.
• Manage confidential information and sensitive correspondence.
• Liaise with Directors, management, employees and external stakeholders.
• Support governance processes, document control and regulatory administration.

About you

To be successful in this role, you will bring:

• Significant experience in executive assistance, senior administration, governance, or Board secretariat support.
• Exceptional organisational, communication, and stakeholder engagement skills.
• The ability to manage competing priorities while maintaining a high level of accuracy and attention to detail.
• Professionalism, discretion, and sound judgement when handling confidential information.
• Strong Microsoft Office skills and confidence using digital governance and document management systems.
• A collaborative approach and commitment to working respectfully with Aboriginal people, communities, and organisations.

Highly regarded:

• Experience working within an Aboriginal Corporation, RNTBC, or not-for-profit organisation.
• Knowledge of the CATSI Act, ORIC requirements, and Indigenous governance practices.

License's & Clearances

• Current valid driver's license (essential).
• National police clearance and other clearances as required (essential).

Why Join Us?

• Be part of an organisation that creates lasting benefits for Kokatha people, Country, culture, and community.
• Enjoy a diverse role where no two days are the same.
• Join a supportive, inclusive, and values-driven workplace.
• Opportunities for professional development and career growth.
• Flexible working arrangements where operationally appropriate.
• Competitive remuneration package.
• Salary packaging opportunities (where applicable).