Executive Assistant & APAC Office Manager

Sustain.Life; Sydney; Hybrid; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Workiva in Sydney is seeking an Executive Assistant & Office Manager to provide high-impact administrative and operational support for the APAC leadership team. Hybrid role coordinating calendars, travel, and office operations across time zones.

You will draft executive communications, manage cross-regional events, and ensure smooth facilities coordination with regional hubs. The ideal candidate has 5+ years of senior-support experience in tech, superb communication, and a proven ability to

Qualifications

• Five+ years experience supporting executive leadership in a fast-growing technology or SaaS company
• Experience managing multi-site office operations across Asia-Pacific time zones
• Proficiency with Google Workspace, Microsoft 365, Slack, travel platforms, and expense tools
• Strong written and verbal communication skills across all organizational levels

Responsibilities

• Manage complex executive calendars across regional time zones and high-priority meetings
• Coordinate global travel itineraries, visa logistics, and expense reports for leadership
• Draft executive communications, supplemental materials, and presentation decks
• Act as a primary administrative liaison to track and execute key action items
• Drive administrative coordination and special projects across regional teams
• Plan regional leadership offsites, quarterly business review meetings, and strategic planning sessions
• Establish consistent office standards across four regional APAC office hubs
• Partner with global facilities to manage local vendor relationship, and office management
• Oversee on-site logistics, building access requirements, visitor handling, seating plans, and workplace safety compliance across multiple offices
• Lead regional culture initiatives, team celebrations, and internal community events
• Collaborate with people operations to streamline local onboarding for new team members

Skills

Executive support

Calendar management

Stakeholder comms

Travel coordination

Event planning

Cross-region collaboration

Tools

Google Workspace

Microsoft 365

Slack

Expense tools

Travel platforms

Job description

Workiva is expanding across Asia-Pacific and looking for a dedicated Executive Assistant & Office Manager based in Sydney. This high-impact hybrid role serves as the administrative / operational foundation for our regional leadership team and APAC hubs. You will support our Vice President while maintaining regional workplace operations. We need a proactive operator eager to build a cohesive, high-performance team culture.

What You'll Do

• Manage complex executive calendars across regional time zones and high-priority meetings
• Coordinate global travel itineraries, visa logistics, and expense reports for leadership
• Draft executive communications, supplemental materials, and presentation decks
• Act as a primary administrative liaison to track and execute key action items
• Drive administrative coordination and special projects across regional teams
• Plan regional leadership offsites, quarterly business review meetings, and strategic planning sessions
• Establish consistent office standards across four regional APAC office hubs
• Partner with global facilities to manage local vendor relationship, and office management
• Oversee on-site logistics, building access requirements, visitor handling, seating plans, and workplace safety compliance across multiple offices
• Lead regional culture initiatives, team celebrations, and internal community events
• Collaborate with people operations to streamline local onboarding for new team members

What You'll Need

Minimum Qualifications

• Five or more years of experience supporting executive leadership in a fast-growing technology or SaaS company
• Experience managing multi-site office operations across Asia-Pacific time zones
• Proficiency with Google Workspace, Microsoft 365, Slack, travel platforms, and expense tools
• Strong written and verbal communication skills across all organizational levels

Preferred Qualifications

• Experience building administrative processes from scratch in a dynamic environment
• Demonstrated success leading team culture programs and large-scale corporate events with careful attention to detail

Travel Requirement & Working Conditions

• Hybrid work schedule
• Occasional travel within the Asia-Pacific region for offsites and office management duties

Why Join Workiva

Workiva is the platform designed to bring confidence, control, and a competitive edge to the world’s most complex organizations. Our AI-powered platform unifies finance, risk, and sustainability on a single, secure foundation—ensuring data is trusted, traceable, and ready to act on. With an unbroken path from source to output, leaders gain confidence in their numbers, visibility into current and emerging risks, and the ability to move with speed and precision in a constantly changing world.

At Workiva, you’ll bring technology to market that executives, boards, and regulators depend on. The work you do here helps organizations navigate uncertainty, maintain trust, and make decisions that stand up to scrutiny. If you’re energized by meaningful challenges, inspired by collaborative teams, and motivated to help organizations turn uncertainty into advantage, we’d love to meet you.

Workiva is an Equal Employment Opportunity Employer. We believe that great minds think differently. We value diversity of backgrounds, beliefs, and interests, and we recognize diversity as an important source of intellectual thought, varied perspective, and innovation. Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression genetic information, marital status, citizenship status or any other protected characteristic.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email [e-mail].

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.