APAC Executive Assistant & Regional Office Manager

Sustain.Life; Sydney; Hybrid; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Workiva in Sydney is seeking an Executive Assistant & Office Manager to provide high-impact administrative and operational support for the APAC leadership team. Hybrid role coordinating calendars, travel, and office operations across time zones.

You will draft executive communications, manage cross-regional events, and ensure smooth facilities coordination with regional hubs. The ideal candidate has 5+ years of senior-support experience in tech, superb communication, and a proven ability to

Qualifications

• Five+ years experience supporting executive leadership in a fast-growing technology or SaaS company
• Experience managing multi-site office operations across Asia-Pacific time zones
• Proficiency with Google Workspace, Microsoft 365, Slack, travel platforms, and expense tools
• Strong written and verbal communication skills across all organizational levels

Responsibilities

• Manage complex executive calendars across regional time zones and high-priority meetings
• Coordinate global travel itineraries, visa logistics, and expense reports for leadership
• Draft executive communications, supplemental materials, and presentation decks
• Act as a primary administrative liaison to track and execute key action items
• Drive administrative coordination and special projects across regional teams
• Plan regional leadership offsites, quarterly business review meetings, and strategic planning sessions
• Establish consistent office standards across four regional APAC office hubs
• Partner with global facilities to manage local vendor relationship, and office management
• Oversee on-site logistics, building access requirements, visitor handling, seating plans, and workplace safety compliance across multiple offices
• Lead regional culture initiatives, team celebrations, and internal community events
• Collaborate with people operations to streamline local onboarding for new team members

Skills

Executive support

Calendar management

Stakeholder comms

Travel coordination

Event planning

Cross-region collaboration

Tools

Google Workspace

Microsoft 365

Slack

Expense tools

Travel platforms

Job description

Workiva in Sydney is seeking an Executive Assistant & Office Manager to provide high-impact administrative and operational support for the APAC leadership team. Hybrid role coordinating calendars, travel, and office operations across time zones.

You will draft executive communications, manage cross-regional events, and ensure smooth facilities coordination with regional hubs. The ideal candidate has 5+ years of senior-support experience in tech, superb communication, and a proven ability to