Executive Assistant and Event Coordinator

Bega Cheese Limited; Tatura; On-site; AUD 36,000 - 60,000; Part time

Job summary

Bega Group in Tatura is seeking an Executive Assistant & Site Administration Coordinator to support the Executive General Manager and coordinate site administration and staff engagement. This flexible permanent part-time role requires 22.5 hours per week, with options to spread across three days or shorter sessions.

You will help organise diary management, travel and events, act as a primary site contact and contribute to leadership team coordination.

Qualifications

• Demonstrated relevant administrative experience in a similar role.
• Excellent verbal and written communication skills.
• Advanced MS skills including Outlook, Teams, PPT, Words, Excel.
• Ability to work autonomously, demonstrate initiative and adapt to changing priorities.
• Strong organisational and time management skills, with the ability to manage multiple deadlines effectively.

Responsibilities

• Provide high-quality executive support to the Executive General Manager, including diary & travel management.
• Coordinate and deliver effectively event planning, management and execution and internal communications for employee engagement initiatives across the Tatura site (e.g: Mid-Year Awards, Family Function & Tatura Pedals and Steps Event).
• Act as a key contact for the site to support visitors, contractors, meetings and other activities.
• Provide administrative and coordination support to the leadership team as required.
• Maintain accurate records, documentation, filing systems and business reports to support operational effectiveness.

Skills

Diary management

Communication

MS Office proficiency

Tools

MS Office Suite

Job description

If you are curious & creative, invested in not only your own success but also the growth of others, and believe in building the Great Australian Food Company, then you might be the one for us! Flexible part-time employment (22.5h per week or 0.6 FTE) Opportunity to be a part of a leading Australian dairy manufacturer Support the EGM and become a trusted partner in a fast-paced environment

The Role

Our Tatura site is an icon in the region, well known around the world for its quality dairy products. As well as being the country’s largest producer of cream cheese, it also produces infant formula, nutritional lactoferrin, various milk powders, plus our famous single serve butter. We are seeking an Executive Assistant & Site Administration Coordinator to provide proactive support to the Executive General Manager, while playing a key role in coordinating site administration and employee engagement activities at our Tatura site. This is a flexible permanent part-time role, requiring 22.5 hours per week. You can work these hours across three full days or a mix of shorter days, depending on what works best for you. We'd love to hear about your preferred working arrangement in your application so we can support you throughout the recruitment process.

Responsibilities

• Provide high-quality executive support to the Executive General Manager, including diary & travel management.
• Coordinate and deliver effectively event planning, management and execution and internal communications for employee engagement initiatives across the Tatura site (e.g: Mid-Year Awards, Family Function & Tatura Pedals and Steps Event).
• Act as a key contact for the site to support visitors, contractors, meetings and other activities.
• Provide administrative and coordination support to the leadership team as required.
• Maintain accurate records, documentation, filing systems and business reports to support operational effectiveness.

About you

• Demonstrated relevant administrative experience in a similar role.
• Excellent verbal and written communication skills.
• Advanced MS skills including Outlook, Teams, PPT, Words, Excel.
• Ability to work autonomously, demonstrate initiative and adapt to changing priorities.
• Strong organisational and time management skills, with the ability to manage multiple deadlines effectively.

Bega Group Story

Bega Group is home to many trusted and iconic food and beverage brands. Whether it’s VEGEMITE on toast, a Dare on the go or a Zooper Dooper on a hot day - you've probably grown up enjoying the iconic products we proudly manufacture every day. Our growth story of becoming a successful ASX 200 listed company with an annual turnover in excess of $3 billion and approximately 4,000 employees, is made possible by our dedicated workforce who live and breathe our values every day.

We have a strong regional focus and proudly support the communities where we work, live and play. At the Bega Group, we are proud of our heritage and will continue to build great opportunities to encourage our people to develop and thrive. Come and be a part of our success story as we continue to build The Great Australian Food Company through creating Great Food for a Better Future!

Life at Bega Group Company culture and our values are very important to us. From flexible working arrangements and regular social catch ups, we’re committed to fostering a supportive and agile work environment for our team. Join a dedicated, forward-thinking and innovative culture Grow with us, through opportunities for career development and progression Contribute by giving back to your community through charities we partner with Access to mental and physical health programs through our wellbeing portal and programs Enjoy excellent employee benefits, including flexible working, purchased leave options and salary continuance insurance

Applications

At Bega Group, diversity and inclusion is a business priority, we want everyone to be themselves regardless of their background, religion, sexual orientation, age or gender so we can truly reflect the customers and communities that we serve. No matter how you identify, we encourage talented people from all backgrounds, abilities, and identities to apply to work at the Bega Group. We will accept applications from all people with the right to live and work in Australia.

Bega Group is home to many trusted and iconic food and beverage brands. Whether it’s VEGEMITE on toast, a Dare on the go or a Zooper Dooper on a hot day - you've probably grown up enjoying the iconic products we proudly manufacture every day. Our growth story of becoming a successful ASX 200 listed company with an annual turnover in excess of $3 billion and over 3000 employees, is made possible by our dedicated workforce who live and breathe our values every day. We have a strong regional focus and proudly support the communities where we work, live and play. At Bega Group, we are proud of our heritage and will continue to build great opportunities to encourage our people to develop and thrive. Come and be a part of our success story as we continue to build The Great Australian Food Company through creating Great Food for a Better Future!