Executive Assistant 1

The Royal Women's Hospital; Australia; Hybrid; AUD 81,000 - 89,000; Full time

Benefits offered by this job

Salary packaging

Wellbeing program

Public transport options

Onsite facilities

Mentoring & development

Five weeks annual leave

Flexible working

Job summary

The Royal Women’s Hospital in Parkville is seeking an Executive Assistant to provide strategic support to Directors. This role sits at the heart of a busy executive team, coordinating calendars, communications, events and key meetings, ensuring smooth daily operations with precision and discretion.

You will build trusted relationships in a healthcare and government environment, master MS Office, minute taking, and data reporting.

Qualifications

• Proficiency in Microsoft Office and minute-taking.
• Ability to manage high-level meetings and events with discretion.
• Strong confidentiality and professional discretion in healthcare/government context.

Responsibilities

• Manage Directors' calendars, correspondence, and meetings.
• Coordinate events and prepare meetings with clear reports.
• Gather data and present visuals; support service development and project activities.

Skills

Relationship building

Confidentiality

Problem-solving

Communication

Tools

Microsoft Office

Job description

• Full time, ongoing position
• Parkville location with hybrid working options available
• $80,523 - $89,021 + salary packaging + super + 5 weeks annual leave

The Royal Women’s Hospital is one of Australia’soldest and most distinguishedtertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

About the team

The Executive Team is the powerhouse behind the Women's, leading the way with both functional and clinical expertise. And right beside them? The Executive Support Team—the ultimate partners! We keep things running smoothly by taking on everything from business admin and personal assistance to looking at the big picture and making sense of all the details.

About the role

Excited to be the powerhouse behind a dynamic team of Directors? As an Executive Assistant you’re a strategic partner, delivering top-tier Executive Assistant support with an incredible Team Leader by your side. From managing schedules to ensuring everything runs seamlessly, you'll be at the center of the action in this fast-paced role—because let’s be honest, nothing happens without an epic EA!

A regular day may see you:

• As the ultimate planner and communication guru, you’ll keep a team of Directors running like clockwork—managing calendars, handling correspondence, and ensuring seamless workflow. Whether you’re drafting professional memos, liaising with hospital staff, organising events, or prepping key meetings, you’ll be behind-the-scenes making everything happen with precision and clarity.
• Ensuring every interaction is professional and respectful. With sharp problem-solving skills, you'll navigate conflicts, prioritise tasks, and strategically manage issues—escalating when needed to keep everything running smoothly.
• You'll gather and present key data from internal and external sources, transforming information into clear reports and visuals. With a focus on continuous improvement, you'll help refine processes, contribute to service development, and efficiently manage project activities under the guidance of leadership.

About you

You’ll bring with you:

• A knack for building productive relationships, you professionally represent the organisation while navigating the complexities of a healthcare and government environment.
• Proficiency in Microsoft Office, expertise in organising high-level meetings and events (including minute-taking), and a problem-solving mindset are essential.
• A strong understanding of the importance of confidentiality, handling sensitive information with the utmost discretion, ensuring trust and professionalism in every interaction.

If you're a resourceful, solutions-focused professional who thrives in a fast-paced setting, we want to hear from you!

At the Women’s you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:

• $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
• Public transport options at our doorstep and end of journey facilities for cyclists
• Onsite post office, eateries, retail stores and library services
• Mentoring, learning and career development opportunities
• Five weeks annual leave, 17.5% leave loading, monthly ADO’s and purchased leave options
• Flexible working arrangements

Inclusion and belonging

The Women’s celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited and, as a child safe organisation, have a strong commitment to child safety and wellbeing.

Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, or if you require an accessible copy of the position description, you are most welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

If you have any enquiries, please contact Veronica Matthews on 03 8345 2005 [e-mail]