Executive Assistant

UWA; Western Australia; Hybrid; AUD 99,000 - 105,000; Full time

Benefits offered by this job

Flexible working options

Generous paid leave

17% employer paid superannuation

Salary packaging available

Incremental progression

25% course discount

Discounted health insurance

Employee Assistance Program

Job summary

The University of Western Australia (UWA) invites applications for an Executive Assistant to the Chief Financial Officer in the Finance Division. This full-time, ongoing role provides trusted, high-level support, coordinating priorities and executive workflows within a premier university leadership office.

The successful candidate will manage complex schedules, prepare papers and presentations, and build relationships with senior stakeholders while handling confidential information with

Qualifications

• Relevant tertiary qualification or demonstrated equivalent competency.
• Experience providing executive and administrative support to an executive or senior leader.
• Strong organisational and time-management skills.

Responsibilities

• Provide proactive, high-level executive support to the CFO, including diary and travel management.
• Prepare agendas, meeting papers, briefings, reports and internal communications, and monitor actions.
• Coordinate relationships with senior stakeholders and manage confidential information with discretion.

Skills

Executive support

Stakeholder management

Discretion

Education

Tertiary qualification

Tools

Microsoft Office

Job description

Executive Assistant (524674)

• Provide trusted, high-level executive support to the Chief Financial Officer in a prominent University leadership office.
• Coordinate executive priorities, key deliverables and stakeholder engagement across the Finance Division.
• Full-time (1.0 FTE) appointment on an ongoing basis.
• Base salary range: $99,040 – $104,669 p.a. (pro-rata) plus 17% superannuation.

About the area

The Office of the Chief Financial Officer leads the University’s financial strategy and management, supporting effective financial stewardship, planning and decision-making across The University of Western Australia. As part of the Finance Division, the Office works with senior leaders and stakeholders across the University to support its strategic and operational priorities.

About the opportunity

• Provide proactive, high-level executive support to the Chief Financial Officer, including complex diary and travel management, correspondence, executive workflows and the coordination of competing priorities.
• Prepare and coordinate agendas, meeting papers, briefings, reports, presentations and internal communications, while monitoring actions and maintaining effective records and document-control processes.
• Build productive relationships with senior internal and external stakeholders, coordinate sensitive information and enquiries, and support the effective administration of the Office of the Chief Financial Officer.

About you

• Relevant tertiary qualification or demonstrated equivalent competency, together with substantial experience providing executive and administrative support to an executive or similarly senior leader.
• Highly developed organisational and time-management skills, with the initiative and judgement to manage complex schedules, competing priorities and deadlines.
• Excellent written and verbal communication skills, including experience preparing and editing executive correspondence, reports, briefing materials and presentations.
• Demonstrated ability to engage effectively with senior stakeholders and handle confidential and sensitive matters with professionalism, discretion and sound judgement.
• Proficiency in the Microsoft Office suite and digital systems, with the ability to work independently and collaboratively while delivering responsive, high-quality service.

Note

Employment checks will include information on gender-based violence, sexual harassment, and related misconduct to meet legal obligations. A current National Police Clearance will be required by the successful applicant.

Position description: Executive Assistant PD.pdf

To learn more about this opportunity, please contact Zander Ribbens at [e-mail]

Closing date: 11:55 PM AWST on Thursday 22ndOctober

This position is only open to applicants with relevant rights to work in Australia.

Please note: Unsolicited applications from recruitment agencies will not be accepted outside of formal channels.

Benefits

• Flexible working options.
• Generous paid leave including parental leave.
• Up to 17% employer paid superannuation.
• Salary packaging available.
• Incremental progression based on 12 months continuous service.
• Up to 25% discount on eligible UWA full-fee courses.
• Discounted health insurance.
• Employee Assistance Program.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

Learn more about us.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

If you have queries relating to your application, please contact the individual named in the advertisement. To enable a quick response, please include the 6-digit job reference number.