Executive Assistant

genU; City of Melbourne; Hybrid; AUD 100,000 - 110,000; Full time

Benefits offered by this job

Hybrid working options

Salary packaging

Purchased leave options

Retail discounts

Wellbeing support

Extra personal leave

Job summary

genU is seeking an Executive Assistant in Western Australia to provide high-level support to senior leaders and manage complex schedules. The role requires exceptional organizational and communication skills, with a focus on stakeholder engagement. The position offers flexibility in working arrangements, including full-time, part-time, or job share, along with salary packaging and additional leave options. Join a diverse and inclusive workplace committed to respect and empowerment.

Qualifications

• Demonstrated experience providing high-level executive support.
• Advanced proficiency in Microsoft Office Suite.
• Exceptional organisational and time-management skills.

Responsibilities

• Provide high-level executive support to senior leaders.
• Manage complex schedules and travel arrangements.
• Prepare high-quality reports and presentations.

Skills

Executive support

Microsoft Office Suite

Organisational skills

Communication skills

Stakeholder engagement

Job description

Salary: $100 to $110K plus Super plus NFP Salary Packaging

Job number: 3127

What you’ll do

As an Executive Assistant you will:

• Provide high-level executive support to senior leaders, acting as a key liaison between the Executive team, Board, and external stakeholders.
• Manage complex schedules, communications, and travel arrangements to ensure seamless daily operations and effective prioritisation.
• Prepare high-quality reports, presentations, briefings, and Board materials, supporting decision‑making on complex and sensitive matters.
• Coordinate meetings, events, and communications, while maintaining accurate records and ensuring efficient information flow across the organisation.
• Act as a trusted intermediary, delivering exceptional stakeholder service and supporting collaboration across teams to achieve strategic priorities.

What you’ll bring

• Demonstrated experience providing high-level executive support within a medium to large, complex organisation.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to produce polished reports, presentations, and executive correspondence.
• Exceptional organisational and time‑management skills, with the ability to manage competing priorities and tight deadlines.
• Proven ability to handle sensitive and confidential information with discretion, sound judgment, and professionalism.
• Strong stakeholder engagement and communication skills, with the ability to build trusted relationships across diverse groups.
• Ability to work proactively in a fast‑paced environment, anticipating needs and using initiative to solve problems.

(You’ll also need an NDIS Worker Screening Check and Orientation Module Certificate – but don’t worry, we’ll help guide you through this.)

Why you’ll love working at genU

At genU, we’re committed to creating a welcoming, safe, and respectful space where everyone is empowered to play their part in the important work that we do.

We welcome diversity in all its forms including disability, culture, gender, age, sexuality and religion and celebrate the unique perspectives and experience each of us brings.

You’ll also get

• Flexibility – full time, part time, or job share plus hybrid working - considered
• Salary packaging – up to $15,900 tax‑free plus meal/entertainment benefits
• Purchased leave options – the ability to buy additional annual leave to support work‑life balance and flexibility.
• Discounts – savings at 450+ retailers including Coles, Woolworths & JB Hi‑Fi
• Wellbeing support – 24/7 access to a holistic employee assistance program
• 15 days personal leave – 5 days extra to National Employment Standards