Executive Assistant

Department of Jobs, Skills, Industry and Regions; Melbourne; On-site; AUD 101,000 - 114,000; Full time

Benefits offered by this job

Superannuation

Fixed-term contract

Full-time hours

Job summary

Department of Jobs, Skills, Industry and Regions is seeking an experienced Executive Assistant to support the CEO of mRNA Victoria and the broader corporate team at 121 Exhibition Street, Melbourne. The role focuses on high-level administrative duties, governance coordination, and operational support for a proposed new State Company related to the BioNTech RNA manufacturing project.

The ideal candidate has extensive experience supporting C-level executives, strong stakeholder engagement, and the

Qualifications

• Experience supporting C-level executives or equivalent business coordination.
• Strong organisational and stakeholder engagement skills.
• Excellent communication and attention to detail.

Responsibilities

• Provide high-level executive support to the CEO and team.
• Coordinate governance activities and project support for new State Company.
• Assist travel coordination, grants administration, HR, recruitment and payroll.

Job description

Executive Assistant - mRNA VictoriaSalary: $100,894 - $114,476 per annum (plus superannuation)Tenure: Fixed term (12 months)Usual hours of work: Full time (flexibility may be available)Usual work location: 121 Exhibition Street, Melbourne (flexibility may be available)The RolemRNA Victoria is seeking an experienced Executive Assistant to provide high-level executive support to the Chief Executive Officer (CEO), mRNA Victoria, and broader corporate support to the team. Reporting to the CEO, you will proactively manage day-to-day operations, coordinate governance activities and assist with the establishment of a new State Company associated with the BioNTech R&D and Clinical Scale mRNA Manufacturing Facility Project. You will also support travel coordination, grant administration, human resources, recruitment and payroll activities. The ideal candidate will have considerable experience supporting C-level executives and/or providing business coordination support, with strong organisational, communication and stakeholder engagement skills.Main accountabilities:Provides specialist administrative and corporate support expertise.Applies negotiation, persuasion and motivation skills to manage staff and stakeholders.Develops and implements operational communication and consultation strategies on specific projects.Recommends resource allocation to the immediate manager to meet service delivery priorities.Prepares reports, briefs and correspondence on complex issues that impact at program or organisational level.The TeamThe position of Executive Assistant forms part of mRNA Victoria within the Industry, Trade and Investment Group.The Industry, Trade and Investment Group works closely with businesses locally and globally to grow Victorian jobs, drive innovation and increase Victoria's international competitiveness. The Group supports investment, trade, priority industries, advanced manufacturing, health technologies and medical research.mRNA Victoria leads the Victorian Government's commitment to establishing a world-class Australian mRNA vaccine and therapeutic industry. It works with domestic and international companies, researchers and stakeholders to strengthen RNA capabilities and supply chains through investment, research, development, commercialisation and manufacturing initiatives.About YouYou understand stakeholder motivations, needs and expectations and how these influence service delivery. You communicate clearly and concisely, adapting your approach to suit different audiences and presenting information logically to build understanding. You bring strong interpersonal skills and the ability to engage constructively with stakeholders, build effective working relationships and collaborate with colleagues to support organisational priorities.Further InformationFor a confidential discussion, please contact Damian Dewar, Senior Advisor Projects and Investment, on 0409 240 369 or via email at [e-mail] Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards.Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department.Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472 875 685, or via email at [e-mail] with the position number in the subject line.How to ApplyPlease click the `Apply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter addressing the key selection criteria outlined in the position description.Applications close at 23:59 pm on 5 November 2026.