Executive Assistant

NSW Department of Communities and Justice; Sydney; On-site; AUD 117,000 - 129,000; Full time

Benefits offered by this job

Flexible Working

Professional Growth

Work Health, Safety and Wellbeing

Job summary

Legal Aid NSW in Sydney’s Haymarket area is seeking an Executive Assistant to provide high-level executive and administrative support to the Executive Director and Director, Client Service Division. This full-time role ensures effective coordination of business operations, priorities and confidential matters.

You will manage diaries, draft communications, coordinate meetings, and support decision-making across the division.

Responsibilities

• Provide confidential executive support, including diary, correspondence and travel management.
• Coordinate meetings, events and divisional activities, preparing agendas, minutes, briefings and presentations.
• Draft and manage executive communications, including reports and divisional newsletters.
• Gather and coordinate information to support decision-making, planning and business operations.
• Maintain and improve administrative systems, records and processes to support efficient service delivery.
• Provide administrative support for financial and procurement processes, including purchase orders, invoicing and travel arrangements.

Job description

• Salary range - $116,981 - $129,492 (plus superannuation and entitlements)
• Located in Haymarket, 5-minute walk from Central Station

• Ongoing Full-Time position
• Salary range - $116,981 - $129,492 (plus superannuation and entitlements)
• Located in Haymarket, 5-minute walk from Central Station

About Legal Aid NSW

We stand beside people when they need it most.

At Legal Aid NSW, fairness isn’t just a legal principle, it shapes everything we do - our culture, our services, our workplace and our decisions.

Since 1979, Legal Aid NSW has provided legal advice, support and representation in criminal, family and civil law, helping people across NSW navigate hardship and complex legal issues. Our work is challenging, but deeply meaningful.

In partnerships with LawAccess NSW, Community Legal Centres and the Aboriginal Legal Service NSW/ACT, we are located throughout the state including our Central Sydney office, 25 regional offices, and satellite and outreach offices.

About The Role

As the Executive Assistant, you will provide high-level executive and administrative support to the Executive Director and Director, Client Service Division, ensuring the effective coordination of business operations, divisional priorities and confidential matters.

Key Responsibilities

• Provide confidential executive support, including diary, correspondence and travel management.
• Coordinate meetings, events and divisional activities, preparing agendas, minutes, briefings and presentations.
• Draft and manage executive communications, including reports and divisional newsletters.
• Gather and coordinate information to support decision-making, planning and business operations.
• Maintain and improve administrative systems, records and processes to support efficient service delivery.
• Provide administrative support for financial and procurement processes, including purchase orders, invoicing and travel arrangements.

About You

You are a highly organised and proactive professional who thrives in a busy environment and enjoys providing high-level support to senior executives. With strong communication and stakeholder management skills, you can effectively manage competing priorities, exercise sound judgement and handle confidential and sensitive matters with discretion.

Detail-oriented and solution-focused, you build strong working relationships across all levels of an organisation and take pride in delivering high-quality outcomes. Your ability to coordinate multiple activities, manage complex administrative processes, and maintain efficient systems and procedures will enable you to succeed in this pivotal role supporting the Executive Director and Director, Client Service Division.

You Belong Here

Here, every role has purpose.

Whether you’re delivering frontline legal services or strengthening our organisation from behind the scenes, you’ll help create fairer outcomes for the people across NSW.

We’re building a workplace where every culture, identity, ability and voice are included and valued. We welcome Aboriginal and Torres Strait Islander peoples, people with visible and invisible disability, culturally diverse communities, and LGBTQI+ communities so you can connect and flourish at every stage of career.

You will be part of a diverse and inclusive organisation, working alongside like-minded and values driven people dedicated to justice, community impact, and delivering exceptional support and service through cross collaboration.

Benefits Of Working At Legal Aid NSW

• Flexible Working - we are a Flex Ready certified and Carers and Employers accredited organisation. We are leading the way in offering a variety of flexible working options to uniquely support your unique work life balance.
• Professional Growth – as the largest law firm in NSW we offer a variety of opportunities to enhance your career at every stage, through regional graduate programs, Practical Legal Training and work placements, mentoring, training, and secondment opportunities.
• Work Health, Safety and Wellbeing – with dedicated programs, training, resources, and respectful work practices, our Wellbeing Framework ensures your physical, mental and psychosocial wellbeing matters, so you feel supported, safe and holistically well.

Essential Requirements

• Hold Australian or NZ citizenship or Australian Permanent Residency
• Undertake relevant pre-employment checks such as Criminal Record Check, and Conduct Service Check

We’re here to help

Legal Aid NSW is committed to a recruitment process that is inclusive and barrier free.

For recruitment enquiries, accessibility support or recruitment adjustments, please contact Emma Smeaton, Senior Recruitment Officer, at [e-mail] or call the Talent Acquisition Team on 02 9134 9347.

To find out more information about adjustments in NSW Government, visit Adjustments for individual needs | I Work for NSW.

For role specific enquiries, contact Jane Cipants, Executive Director Client Service Division, at [e-mail] or 02 9219 5859

Aboriginal candidates are encouraged to connect with the Legal Aid NSW Aboriginal Services Branch for a yarn.