Executive Assistant

Australia Post; Sydney; Hybrid; AUD 111,000 - 136,000; Full time

Benefits offered by this job

Flexible working

Team member discounts

Health and wellbeing resources

Job summary

Australia Post is seeking an experienced Executive Assistant to provide high-level support to three General Managers in a fast-paced environment. You will coordinate diaries, travel, meetings, and leadership rhythms while enabling the leadership team to perform at their best.

Location is Redfern, Sydney NSW with hybrid work (3 days in office, 2 days from home). The role offers progression after 12 months and a competitive total package with superannuation.

Qualifications

• Experience supporting senior executives, ideally at Executive General Manager or Executive Manager level within a large and complex organisation.
• Highly organised, proactive, and able to manage competing priorities and tight deadlines.
• Advanced Microsoft Office skills and experience using business systems.

Responsibilities

• Manage complex diary management, travel coordination, meeting scheduling and leadership team rhythms.
• Build strong relationships across senior leadership teams and act as a key point of coordination between stakeholders.
• Support governance and business administration activities including action tracking, procurement, invoicing, office management and team support.

Skills

Executive support

Diary management

Stakeholder management

Advanced Microsoft Office

Tools

Microsoft Office

Business systems

Job description

Being in a business support role at Australia Post means helping our people deliver for every Australian. Just like our Posties, you're still the people behind every parcel. Whatever your team or role, you're helping grow our people, grow our business and making a lasting impact on the Australian community. You'll find a culture of connection in our great people and the flexibility to balance work with life outside of it.

About the opportunity

We're looking for an experienced Executive Assistant to provide high-level support to three General Managers. This is a fast-paced and highly visible role where you'll play a critical part in supporting the achievement of business objectives across Communications, Sustainability & Stakeholder Engagement.

Working closely with senior leaders and key stakeholders, you'll be responsible for managing a broad range of administrative, business support and coordination activities, ensuring priorities remain on track and leadership teams are enabled to perform at their best. Success in this role requires someone who is proactive, adaptable and commercially minded, with the ability to anticipate needs, build strong relationships across all levels of the organisation and effectively support people, operational and financial initiatives in a dynamic environment.

Location: Redfern, Sydney NSW

Employment Type: Permanent, Full-Time

Working Arrangement: Hybrid (3 days in office, 2 days from home)

Progression: Increase to $123,559 + superannuation after 12 months' tenure

You'll also

• Manage complex diary management, travel coordination, meeting scheduling and leadership team rhythms.
• Build strong relationships across senior leadership teams and act as a key point of coordination between stakeholders.
• Support governance and business administration activities including action tracking, procurement, invoicing, office management and team support.

About you

You're an experienced Executive Assistant who thrives in a fast-moving environment and genuinely enjoys helping leaders and teams succeed. Highly organised and proactive, you're comfortable managing competing priorities, adapting to changing circumstances and operating with discretion. You build trusted relationships quickly, communicate with confidence and bring a positive, can-do attitude to everything you do.

You're a self-starter who is comfortable working independently, enjoys solving problems and isn't afraid to roll up your sleeves to get things done. Most importantly, you're professional, resilient and able to stay one step ahead while maintaining exceptional attention to detail.

You'll also

• Have extensive experience supporting senior executives, ideally at Executive General Manager or Executive Manager level within a large and complex organisation.
• Demonstrate exceptional organisational, planning and stakeholder management skills, with the ability to manage competing priorities and tight deadlines.
• Have advanced Microsoft Office skills and experience using business systems

What else is in it for you?

• Bring your whole self to work every day and be met by a welcoming bunch of people who respect and support you.
• Opportunities for growth and development through formal programs or mentorship.
• Exclusive team member discounts and offers for more cash in your pocket, evolving policies for flexible working, leave types and access to health and wellbeing resources.

All walks, one route

It takes a lot of us to deliver for every Australian – and it's important to us that our people behind the parcels reflect the people receiving them. We come from all walks. Different backgrounds, different ages, different genders, different sexualities and different abilities, but we all believe in the same purpose.

We welcome people of all ages, genders and backgrounds – including Aboriginal and Torres Strait Islander peoples, people with disability, LGBTQIA+ communities, and refugees.

We're a Disability Confident Recruiter, committed to making our hiring process and workplace inclusive and barrier-free.

We're also working hard to remove bias and build a gender-equitable experience for everyone who joins us.

If you've got questions about accessibility, reach out to our Diversity & Inclusion team at [e-mail] or on 03 8737 9415.