Executive Assistant

Rest; Sydney; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Personal and professional development opportunities

Purchase leave scheme

16 weeks paid parental leave

Income Protection Insurance

Rest Excellence awards

Job summary

A leading superannuation fund in Australia is seeking an Executive Assistant to support senior executives in their Investments team. The role involves managing schedules, coordinating meetings, and providing administrative support. The ideal candidate will have strong organisational and communication skills, with a background in financial services. This position offers hybrid working arrangements and opportunities for personal development.

Qualifications

• Proven experience working for a Senior Manager or C-Suite Executive.
• Understanding of financial services industry and asset management.

Responsibilities

• Support two senior executives within the Investments team.
• Manage diaries and coordinate meetings with stakeholders.
• Assist with human resources activities and onboarding.

Skills

Analytical thinking

Problem solving

Detail-oriented

Organisational skills

Communication

Agility

Tools

Outlook

PowerPoint

Excel

Word

Job description

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Supporting millions of Aussies since 1988 with low fees and competitive long-term performance. Profits back to members, not shareholders

Closing date: 6th June 2025

Please note Rest does not accept speculative resumes from recruitment agencies

Rest will review applications prior to the closing date and may close the role earlier

Job Description

• Support two senior executives within our Investments team
• Hybrid and flexible working - ideally 3-4 days in the office
• Circular Quay office

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support nearly two million members, with around $86 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

Your role will be to support the General Manager, Responsible Investment & Sustainability and the Head of Investment Strategy & Asset Allocation. This is a all round EA role, providing broad support in planning and management of team activities with a focus on organising internal and external meetings.

• Assist senior leaders in the ongoing management of their teams, providing administration and office support
• Act as the first point of contact for the senior leaders within these functions in the co-ordination of meetings with key stakeholders and external partners
• Manage the diaries of your two senior leaders, and manage LT annual leave
• Manage and support human resources activities in a timely and confidential manner including but no limited to onboarding of new starters, arranging stakeholder meetings, systems training etc
• Co-ordinate travel across the team and manage and support team communications between Melbourne and Sydney and with the wider Rest enterprise.
• Coordinate activities that support development and planning; such as team meetings, activities, offsites, training, etc.
• Support the management of budgets, including but not limited to administrating expense claims, travel arrangements, processing of invoices.
• Assist with building powerpoint presentations
• Support or coordinate general office related operations and procedures.

Qualifications

• Proven experience working for a Senior Manager or C-Suite Executive
• Analytical thinking and problem solving.
• Detail-oriented, professional, and capable of delivering a high level of accuracy.
• Proven organisational skills.
• Understanding of financial services industry and asset management.
• Advanced Outlook, PowerPoint, Excel and Word skills.
• Proven ability to communicate with stakeholders at all levels, including high level written and verbal skills.
• Agile and adaptive, able to operate in a fast paced environment and adjust to changing priorities

Additional Information

Our benefits have been designed so you can tailor your experience with us and include:

• Personal and professional development opportunities
• Purchase leave scheme and gender neutral 16 weeks paid parental leave
• Super Contribution Continuation for 12 Months of parental leave
• Income Protection Insurance
• Rest Excellence awards (peer recognition awards based on Rest’s values and behaviours)

If you share our values, believe you can help make a difference for our members and want to be part of a leading superannuation fund with a Super culture, please click Apply Now.

Rest is committed to creating a flexible work environment and culture that embraces diversity, equity, and inclusion - where people feel welcome, safe to be themselves and inspired to do their best.

We value the different backgrounds, lived experiences and abilities our diverse team brings. We welcome and encourage applications from candidates of all ages, cultural backgrounds, faiths, gender identities, sexual orientations and thinking styles. This includes people with disability, neurodiverse individuals, Aboriginal & Torres Strait Islander peoples and those with disrupted work history due to career or other breaks.

Please note only people with the right to work in Australia will be considered.

*Funds under management as at 30 June 2024. Rest is recognised as a Responsible Investment Leader by the Responsible Investment Association Australia (RIAA) in its Responsible Investment Benchmark Report 2022.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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