Executive Assistant

Aboriginal Family Support Services Ltd; South Australia; On-site; AUD 75,000 - 105,000; Full time

Job summary

Aboriginal Family Support Services (AFSS) in Adelaide is seeking an experienced Executive Assistant to support the Chief Executive with diary and correspondence management, meeting coordination and administrative leadership.

The role involves coordinating complex calendars, preparing briefs, and maintaining accurate records while upholding cultural safety and confidentiality within the organisation.

Qualifications

• Experience providing executive support and coordinating office operations.
• Ability to manage complex calendars, travel, and meeting schedules.
• Strong written and verbal communication skills.
• High attention to detail and accuracy in records.
• Ability to handle confidential information with discretion.
• Commitment to cultural safety and working with Aboriginal communities.

Responsibilities

• Provide high-level administrative and executive support to the Chief Executive.
• Manage complex calendars, travel arrangements and meeting schedules.
• Prepare agendas, reports, presentations, correspondence and briefing materials.
• Coordinate meetings, take minutes and maintain action registers.
• Handle incoming enquiries with professionalism and discretion.
• Support organisational projects, initiatives and events.

Skills

Executive support

Calendar management

Travel arrangements

Meeting coordination

Minutes & agendas

Stakeholder engagement

Confidentiality

Microsoft Office

Communication

Education

Business Administration

Office Administration

Executive Support

Tools

Microsoft Office Suite

Job description

Aboriginal Family Support Services is the leading Aboriginal Community Controlled Organisation that has been providing services to Aboriginal families and communities across South Australia for over 40 years

About the Role

Aboriginal Family Support Services (AFSS) is seeking an experienced and highly organised Executive Assistant to provide professional executive and administrative support to the Chief Executive, Shona Reid. This identified position plays a critical role in ensuring the efficient operation of the Chief Executive Office through diary and correspondence management, meeting coordination, stakeholder engagement, and administrative leadership.

This role offers the opportunity to work closely with senior leadership while contributing to positive outcomes for Aboriginal families, children and communities across South Australia.

This role is an Aboriginal Identified Position as per the Equal Opportunity Act 1984 (SA) and the Racial Discrimination Act 1975 (Cth).

The position is therefore only open to Aboriginal or Torres Strait Islander people.

What You'll Be Doing

• Providing high-level administrative and executive support to the Chief Executive.
• Managing complex calendars, appointments, travel arrangements and meeting schedules.
• Preparing agendas, reports, presentations, correspondence and briefing materials.
• Coordinating meetings, taking minutes and maintaining action registers.
• Managing incoming enquiries and communications with professionalism and discretion.
• Supporting organisational projects, initiatives and events.
• Maintaining accurate records and filing systems.
• Building positive relationships with internal and external stakeholders.
• Upholding cultural safety, confidentiality and professional standards in all aspects of the role.

What You'll Bring

• Demonstrated experience in executive support, administration or office coordination.
• Exceptional organisational skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Sound Microsoft Office skills and confidence using administrative systems.
• Proven ability to handle sensitive and confidential information.
• A proactive, solutions-focused and professional approach.
• Commitment to working within a culturally safe environment and supporting Aboriginal communities.
• The ability to work independently while contributing positively to a team.

Why Join AFSS?

• Work for a leading Aboriginal Community Controlled Organisation.
• Contribute to meaningful outcomes for Aboriginal families and communities.
• Be part of a culturally strong and values-driven organisation.
• Work closely with executive leadership and gain exposure to strategic initiatives.
• Ongoing full-time position based in Adelaide CBD.
• Supportive team environment committed to cultural integrity, inclusion and professional growth.

Compliance Requirements

Successful applicants will be required to:

• Be of Aboriginal and/or Torres Strait Islander descent (identified position).
• Hold and maintain a current Working with Children Check.
• Hold and maintain a current South Australian Driver's Licence.
• Cultural Awareness Training.
• Child Safe Environments (Through Their Eyes) Certificate.

Qualifications

While formal qualifications are not essential, qualifications in Business Administration, Office Administration, Executive Support, Community Services, or a related field will be highly regarded.

Equivalent skills, knowledge and experience gained through relevant employment will also be considered.

Always Was, Always Will Be Aboriginal Land.

The Aboriginal Family Support Service aims to support and strengthen Aboriginal grandparents and their families through the generations. The program provides information, advocacy and referrals as well as group activities, respite camps and peer support groups. Source: this is an extract from the company’s own website.

The Aboriginal Family Support Service aims to support and strengthen Aboriginal grandparents and their families through the generations. The program provides information, advocacy and referrals as well as group activities, respite camps and peer support groups. Source: this is an extract from the company’s own website.

What can I earn as an Executive Assistant