Executive Assistant

Community Based Support Ltd; Hobart; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Salary packaging up to $18,900 peryear

Fitness Passport program access

Free onsite parking

Job summary

Community Based Support (CBS) is seeking a highly organised Executive Assistant to provide high-level support to the CEO, executive team and Board of Directors in Hobart, Tasmania. The role focuses on diary management, governance coordination and confidential administrative duties in a not-for-profit setting.

You will coordinate meetings, prepare papers, manage confidential information and build strong relationships across the organisation and with external stakeholders.

Qualifications

• Experience providing high-level support to a CEO, senior executive or leadership team.
• Excellent written and verbal communication with strong attention to detail.
• Exceptional organisational skills with ability to manage competing demands and meet deadlines.

Responsibilities

• Provide high-level administrative and confidential support to CEO, executive team and Board of Directors.
• Manage the CEO's diary, appointments and priorities.
• Coordinate Board, committee and executive meetings; prepare agendas and minutes.

Skills

Executive support

Diary management

Governance coordination

Confidentiality

Communication

MS Office proficiency

Relationship building

Education

Certificate IV in Business Administration

Tools

Microsoft Office

Job description

Permanent Full Time (part time considered)

Are you an experienced Executive Assistant who enjoys building strong relationships and keeping things running smoothly?

Community Based Support (CBS) is seeking a highly organised, proactive and professional Executive Assistant to provide high-level support to our Chief Executive Officer, Executive Team and Board of Directors.

CBS is a not-for-profit Tasmanian organisation delivering aged care services. We support people to live safely in their own homes and remain connected to their communities, providing services that are tailored to individual needs and goals to maximise independence and quality of life.

About the role

This is an important position within CBS, providing trusted administrative and organisational support at an executive and Board level. Working closely with the CEO, you will play a key role in coordinating information, managing priorities and ensuring executive and governance activities run efficiently and effectively.

Your responsibilities will include:

Providing high-level administrative and confidential support to the CEO, Executive Team and Board of Directors.

Managing the CEO's diary, appointments and competing priorities.

Coordinating Board, committee and executive meetings, including preparing agendas, compiling papers and taking accurate minutes.

Monitoring meeting actions and ensuring appropriate follow-up and completion.

Preparing, reviewing and proofreading correspondence, reports, memoranda and other executive documents.

Supporting the CEO with company secretarial and governance responsibilities, including annual returns and AGM requirements.

Coordinating responses to submissions and requests, including gathering input from relevant executives.

Maintaining corporate databases, registers and administrative procedures.

Coordinating executive travel, accommodation and conference arrangements.

Building effective working relationships across the organisation and with external stakeholders.

About you

You are an experienced senior administrator or Executive Assistant who takes pride in delivering a high standard of work. You are comfortable working with senior leaders, managing competing priorities and handling confidential and sensitive information with discretion.

You will bring:

Demonstrated experience providing high-level support to a CEO, senior executive or leadership team.

Excellent written and verbal communication skills, with strong attention to detail.

Exceptional organisational skills and the ability to manage competing demands and meet deadlines.

The ability to work independently, take initiative and exercise sound judgement.

Confidence building productive relationships with staff at all levels and external stakeholders.

Strong problem-solving skills and the ability to anticipate needs and identify practical solutions.

Advanced Microsoft Office skills and the ability to quickly learn new systems and applications.

A professional, approachable and collaborative working style.

A Certificate IV in Business Administration or similar qualification is desirable. You will need to maintain a Working with Vulnerable People registration and National Police Check.

Experience in community services, aged care or a similar industry will also be highly regarded.

Not-for-profit organisation that actively contributes to the local community

A dynamic, fun team including a supportive management culture

Salary Packaging up to $18,900 per year, which allows you to reduce the amount of tax you pay

Access to the Fitness Passport program for discounted and unlimited use of gyms and pools in your area

FREE onsite parking

For further information and to obtain a copy of the PD, please contact us at ••••@cbsaust.org.au

Monday 30th November 2026 – however, please note that shortlisting will take place throughout the advertising period.

For more about Community Based Support, check out our website: https://www.cbsaust.org.au/

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