Executive Assistant

Thales Australia & New Zealand; Greater Shepparton; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration + Super

Fitness Passport Discount - Access toa

Employee discounts with affiliates (Tr

Modernised Paid Parental Leave

Novated Lease options

Job summary

Thales Australia & New Zealand is seeking an experienced executive administrator to support the General Manager and site leadership across our Benalla and Mulwala operations. You will coordinate meetings, travel, communications and records, ensuring smooth day-to-day site activities in a defence-focused environment.

As part of the team, you will engage with visitors and internal stakeholders, manage calendars and reports, and contribute to employee engagement initiatives while upholding security

Qualifications

• Provide high-level administrative and executive support to the General Manager and site leadership team
• Coordinate meetings, site visits, events, communications and travel arrangements
• Manage calendars, reports, expenses and other key administrative activities
• Support employee engagement initiatives, including service awards, events and recognition programs
• Act as a key point of contact for visitors, stakeholders and internal teams
• Help ensure smooth day-to-day site operations through strong organisation and coordination

Responsibilities

• Provide high-level administrative and executive support to the General Manager and site leadership team
• Coordinate meetings, site visits, events, communications and travel arrangements
• Manage calendars, reports, expenses and other key administrative activities
• Support employee engagement initiatives, including service awards, events and recognition programs
• Act as a key point of contact for visitors, stakeholders and internal teams
• Help ensure smooth day-to-day site operations through strong organisation and coordination

Job description

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive - driving this technology are our people.

It takes talented people to build and power the systems and solutions that communities depend on every day. So, we stay curious and make space for diverse points of view.

From manufacturing and engineering to cybersecurity and space, we're driving progress in some of the world's most important industries - and working together to build a future we can all trust.

OUR BENEFITS

• Competitive remuneration + Super
• Fitness Passport Discount - Access to a network of Gyms across AUS from $15 P/W
• Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental Leave
• Novated Lease options

OUR TEAM

Our Munitions teams in Benalla and Mulwala produce propellants, explosives and munitions for defence and commercial uses. With ongoing investment into research and development, we produce some of the world’s most high-performing guided weapons and explosive ordnance systems. And being at the forefront of a rapidly evolving industry gives our teams constant opportunities to build on their technical expertise.

YOUR ROLE

• Provide high-level administrative and executive support to the General Manager and site leadership team
• Coordinate meetings, site visits, events, communications and travel arrangements
• Manage reception, visitor coordination, archiving and records administration
• Support employee engagement initiatives, including service awards, events and recognition programs
• Act as a key point of contact for visitors, stakeholders and internal teams
• Help ensure smooth day-to-day site operations through strong organisation and coordination

YOUR EXPERIENCE

• Provide high-level administrative and executive support to the General Manager and site leadership team
• Coordinate meetings, site visits, events, communications and travel arrangements
• Manage calendars, reports, expenses and other key administrative activities
• Support employee engagement initiatives, including service awards, events and recognition programs
• Act as a key point of contact for visitors, stakeholders and internal teams
• Help ensure smooth day-to-day site operations through strong organisation and coordination

AUSTRALIAN DEFENCE ROLES & SECURITY

A Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance.

Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website http://www.defence.gov.au/AGSVA/. In some cases, individuals who hold a current clearance from a foreign government may be eligible to have this clearance recognised by the Australian Government and be eligible for this role. The Australian Defence Trade Controls Act (DTCA) is applicable and as such, your nationality may be a factor in determining your suitability for this role.

Prior to being offered employment, you will need to complete pre-employment police checks.

It's easy to dismiss the perfect opportunity if you don't see yourself as the perfect fit. If this role feels right -no matter your background or personal circumstances -please introduce yourself or join our community. We're committed to supporting a diverse workspace, and that starts here.

We're proud to be endorsed by WORK180 as an Employer for All Women, but we know there's always more we can do. We'll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.