Executive Assistant

Michael Muaremov and Associates; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Michael Muaremov and Associates, Narre Warren VIC, seeks an Executive Assistant to provide high-level, confidential support to the Director by managing communications, scheduling and key administrative functions across the practice.

You will screen communications, manage the Director's calendar, prepare meeting agendas and notes, and coordinate with clients and regulatory bodies to ensure efficient operations.

Qualifications

• Qualifications in Business Administration or related discipline, or equivalent experience.
• Proven experience providing high-level confidential support to senior leadership.
• Demonstrated experience and strong knowledge of Microsoft Office.
• Excellent written and verbal communication skills.
• Discretion, attention to detail and accuracy.
• Ability to build rapport with a diverse range of clients.
• Strong initiative and ability to manage competing priorities.

Responsibilities

• Act as the key contact for the Director, screening and routing communications.
• Proactively managing the Director's mail, email and diary.
• Prepare agendas and minutes for weekly meetings and track follow-ups.
• Provide receptionist duties for the practice.
• Maintain professional relationships with clients on behalf of the Director.
• Oversee day-to-day office operations and general admin tasks.
• Liaise with regulatory bodies (e.g., Australian Taxation Office) for clients and practice.
• Lodge Tax Returns and Activity Statements.
• Manage ATO Portal correspondence and mail flow.

Skills

Executive support

MS Office

Communication

Diary management

Education

Business Administration qualification

Tools

Microsoft Office

Job description

Michael Muaremov and Associates - Narre Warren VIC

The Executive Assistant is accountable for providing high-level, confidential support directly to the Director, enabling them to focus on client and business priorities by managing communications, scheduling, and key administrative functions across the practice.

Key responsibilities

• Acting as the key point of contact on behalf of the Director — screening, prioritising, responding to, and redirecting all forms of communication as required
• Proactively managing the Director's mail, email and diary to ensure optimal use of their time, anticipating scheduling conflicts and priorities
• Preparing agendas and minutes for weekly meetings, and tracking follow-up actions through to completion
• Undertaking receptionist duties for the practice
• Building and maintaining strong, professional relationships with clients on behalf of the Director
• Providing general administrative support and overseeing day-to-day office operations
• Liaising with the Australian Taxation Office and other regulatory bodies on behalf of clients and the practice
• Lodgement of Tax Returns and Activity Statements
• Managing Australian Taxation Office Portal correspondence
• Managing incoming and outgoing mail

About you

• Relevant qualifications in Business Administration or a related discipline, or equivalent experience in a similar Executive Assistant or senior administrative role
• Proven experience providing high-level, confidential support to senior leadership in a complex working environment
• Demonstrated experience and strong knowledge of Microsoft Office
• Excellent written and verbal communication skills
• Sound judgement, discretion, and keen attention to detail and commitment to accuracy
• Ability to build rapport and engage confidently with a diverse range of clients
• Strong personal initiative, adaptability, and ability to manage competing priorities under pressure

About us

We are a boutique Accounting firm based in Narre Warren with a diverse client base. We offer exceptional high-quality accounting and are proactive with our clients.