Executive Assistant

Spirit Of Tasmania Iv; City of Devonport; On-site; AUD 90,000 - 120,000; Full time

Job summary

Spirit Of Tasmania Iv in Devonport seeks an organised Executive Assistant to provide high‑level executive and administrative support to the Chief Executive Officer, Executive Team and Board.

You will join a dynamic Executive Team, manage complex calendars and travel, coordinate Board meetings and prepare papers, reports and minutes to support strategic governance.

Qualifications

• Extensive experience in an administrative role, preferably supporting senior executives.
• The ability to work effectively in fast-paced and high-volume work environments, coordinating multiple stakeholders and priorities.
• Strong verbal and written communication skills and the ability to prepare professional correspondence, reports and meeting documentation.

Responsibilities

• Managing the Board and CEO's complex calendars, appointments, and travel arrangements.
• Acting as the primary contact for the CEO, managing engagement with internal and external stakeholders.
• Coordinating and attending Board and Board Committee meetings and preparing and distributing agendas, papers, meeting materials, minutes, and follow-up correspondence.

Job description

Job Description

• Fixed-term full-time position (15 months)
• Provide high-level support to the CEO, Executive and Board
• Become an integral and valued member of a dynamic Executive Team

Spirit of Tasmania is widely recognised for its contribution to the Australian tourism industry and for fostering Australia's economic development through the provision of a world-class passenger and freight service. Since its inception, Spirit of Tasmania has steadily grown through its commitment to safety, reliability and modernisation, delivering an unparalleled level of customer service.

We are seeking an organised, professional and proactive Executive Assistant to provide high-level executive and administrative support to our Chief Executive Officer, Executive Team and Board of Directors.

Your key responsibilities will include:

• Managing the Board and CEO's complex calendars, appointments, and travel arrangements.
• Acting as the primary contact for the CEO, managing engagement with internal and external stakeholders.
• Coordinating and attending Board and Board Committee meetings and preparing and distributing agendas, papers, meeting materials, minutes, and follow-up correspondence.

To be successful in this role, you will have:

• Extensive experience in an administrative role, preferably supporting senior executives.
• The ability to work effectively in fast-paced and high-volume work environments, coordinating multiple stakeholders and priorities.
• Strong verbal and written communication skills and the ability to prepare professional correspondence, reports and meeting documentation.

This is an exciting time of transformational change and growth for Spirit of Tasmania, and there is no better time to join us, with new-generation vessels and a new terminal facility in Devonport commencing operations soon.

Our Recruitment Commitment

We are committed to fostering an inclusive culture that values, promotes and benefits from diversity. We embrace and celebrate diversity and welcome all applications. We recognise that everyone is unique, and you may require adjustments to ensure you have the best opportunity to apply and put your skills forward for consideration. If we can make adjustments to the recruitment process to support you, please reach out and let us know.