Executive Assistant

Local Government Managers Australia; City of Brisbane; On-site; AUD 85,000 - 110,000; Full time

Job summary

LGMA Queensland is seeking a diligent Executive Assistant to support the CEO with confidential, high‑level administrative duties. The role spans governance, payroll and invoicing, events and organisational operations.

You will manage diaries, travel, inboxes, agendas and minutes while coordinating membership systems, financial admin and external partnerships for Queensland local government.

Qualifications

• Demonstrated experience as an Executive Assistant or senior executive support professional.
• Exceptional communication and organisational skills.
• Absolute discretion and professionalism when handling confidential matters.
• Strong attention to detail and ability to manage competing priorities.
• Experience in executive support, governance, office management or senior administration.

Responsibilities

• Executive support to the CEO, including diary management, travel booking, inbox and documentation management
• Board and governance administration, including agendas, papers, minutes and actions
• Membership administration and member support using Wild Apricot CRM
• Finance and payroll administration, including invoices and liaison with external providers
• Support for conferences, professional development programs and member events
• Office administration, organisational projects and supporting continuous improvement
• Work closely with the CEO, Board, team members, members and stakeholders

Skills

Executive support

Diary management

Governance

Stakeholder management

Microsoft 365

Tools

Wild Apricot CRM

Xero

Microsoft 365

Job description

Local Government Managers Australia – Brisbane QLD

About us

Local Government Managers Australia Queensland (LGMA Queensland) is the peak professional association representing managers and administrators across Queensland's 77 local government councils. As a not-for-profit membership organisation, we support the people who lead and manage local government through advocacy, professional development, member services, events and sector leadership. Our work brings together local government professionals from across Queensland to learn, connect, share knowledge and strengthen the capability of the sector. We are a small, collaborative team with a strong commitment to our members and an exciting program of work ahead as we continue to strengthen and grow the support we provide to Queensland local government professionals.

About the role

As the Executive Assistant you will be a trusted partner to our CEO, providing proactive and confidential support across a broad range of executive and organisational activities. The role offers broad experience across executive support, governance, membership, finance administration, events and organisational operations.

Key responsibilities:

Executive support to the CEO, including diary management, travel booking, inbox and documentation management

Board and governance administration, including agendas, papers, minutes and actions

Membership administration and member support using Wild Apricot CRM

Finance and payroll administration, including invoices, accounts and liaison with external providers

Support for conferences, professional development programs and member events

Office administration, organisational projects and supporting continuous improvement

Work closely with the CEO, Board, team members, members and stakeholders from across Queensland local government

About you

You are highly organised, calm under pressure and comfortable working with the most senior within an organisation.

You will bring:

Demonstrated experience as an Executive Assistant or senior executive support professional.

Exceptional communication and organisational skills.

Absolute discretion and professionalism when handling confidential and sensitive matters.

Strong attention to detail and ability to manage competing priorities.

Experience in executive support, governance, office management or senior administration

Strong stakeholder and customer service skills

Proficiency in Microsoft 365 and administrative systems

Experience using Xero will be highly regarded, along with experience using Wild Apricot or a similar CRM or membership management system, financial administration and corporate governance

Experience within a professional association, membership organisation, not-for-profit, government or local government environment would also be advantageous