Executive Assistant

QUT (Queensland University of Technology); City of Brisbane; Hybrid; AUD 81,000 - 108,000; Full time

Benefits offered by this job

Superannuation 17%

Parental leave 26 weeks

Fitness discounts

Study assistance

Job summary

QUT is seeking an Executive Assistant to support the Directors of QUT International within the Chancellery Division. The role delivers confidential administrative and office-management support, coordinating diaries, meetings, travel, and document preparation in a hybrid Gardens Point setting.

To succeed you will demonstrate strong organisational and communication skills, discretion, and the ability to manage competing priorities with internal and external stakeholders.

Qualifications

• Experience providing confidential executive support with internal/external stakeholders.
• Ability to draft agendas and minutes with high accuracy.
• Proven organisational skills and discretion in a hybrid/remote environment.

Responsibilities

• Provide high-level administrative and office management support to Directors.
• Coordinate diary, correspondence, meetings, travel and events.
• Prepare documents and manage office processes; liaise with stakeholders.

Skills

Interpersonal skills

Digital literacy

Written communication

Time management

Indigenous engagement

Education

Associate diploma + 2+ yrs experience

Tools

Microsoft Office

Corporate systems

Job description

• Term: fixed-term, full-time basis for 2 years
• Remuneration: $95,981 to $108,257 pa (HEW5) (inclusive of $81,105 to $91,478 salary pa, 17% superannuation and 17.5% recreation leave loading)
• Open to: Current staff members of QUT who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply.

• $81,105 to $91,478
• Fixed-term, full-time
• Gardens Point (hybrid option available)
• Reference number: 26494
• Term: fixed-term, full-time basis for 2 years
• Remuneration: $95,981 to $108,257 pa (HEW5) (inclusive of $81,105 to $91,478 salary pa, 17% superannuation and 17.5% recreation leave loading)
• Location: Gardens Point (hybrid option available)
• Open to: Current staff members of QUT who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply.

Who are we looking for?

We are seeking a Executive Assistant to join International, International and Business Development, Chancellery Division.

We are seeking a highly organised and proactive Executive Assistant to provide high-level administrative, planning and office management support to the Directors of QUT International. The role coordinates a broad range of activities, including diary and correspondence management, meeting support, stakeholder liaison, events, travel arrangements, document preparation and office processes.

To succeed in this position, you will demonstrate excellent organisational, interpersonal and written communication skills, sound judgement and discretion, and the ability to manage competing priorities in a responsive environment. You will work collaboratively with internal and external stakeholders to provide professional, confidential and high-quality support.

We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.

About Us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

QUT International, within the Chancellery Division, leads the University’s international strategy, international student recruitment activities, and international student mobility and exchange programs. The team plays a key role in advancing QUT’s global engagement objectives and supporting the University’s international reputation and partnerships. As part of QUT International, the Operations, Mobility and Partnerships portfolio supports international partnerships, student mobility opportunities and operational initiatives that strengthen QUT’s global connections. The team works collaboratively with internal and external stakeholders to support the delivery of strategic priorities and exceptional service outcomes for students, staff and partners.

What You Need To Succeed

• Education, training or relevant experience equivalent to completion of an associate diploma with at least two (2) years’ subsequent relevant experience or an equivalent combination of relevant experience and/or education training.
• Strong interpersonal skills with the ability to provide confidential executive support with proven ability to collaborate and communicate with a wide range of internal and external stakeholders in a professional manner.
• Demonstrated digital literacy skills including ability to effectively work with Microsoft suite of products as well as corporate systems and other information sources to extract and interpret data.
• Demonstrated high level written communication skills including the ability to draft meeting agendas and minutes, correspondence, submissions and emails with a high degree of accuracy and attention to detail.
• High level ability to manage time and tasks effectively including prioritising work, meeting deadlines and balancing competing demands as well as the ability to embrace change and respond to unexpected challenges at short notice.
• Demonstrated commitment to equity, diversity and Indigenous Australian engagement.

Life at QUT

We're Committed To Building a Culture That Fosters Connection Between People And Purpose. Beyond Personal And Professional Fulfillment, a Career At QUT Offers

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
• Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super).
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
• Purchased Leave Scheme - up to 8 extra weeks.
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms.
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.

Explore more benefits of life at QUT.

Belong at QUT

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy , aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced it's celebrated. See our commitment

View the job details at:

Executive Assistant

Job opens:

07-Sep-2026

Applications Close:

21-Sep-2026 at 11.30pm