Executive Assistant

PeopleSolutionsNOW

Charlotte Bay

On-site

AUD 100,107 - 115,509

Full time

14 days+

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Benefits offered by this job

Comprehensive medical benefits

401(k) plan

Generous vacation and PTO program

Job summary

A professional recruitment agency seeks an experienced Executive Assistant in Charlotte, NC, to support their leadership team. The role involves managing executive calendars, coordinating meetings, and ensuring smooth operations. Ideal candidates will have strong organizational and communication skills and experience supporting senior leadership. This position offers a competitive salary and comprehensive benefits.

Qualifications

Experience supporting senior leadership or executive-level professionals.
Excellent attention to detail, follow-through, and proactive communication.
Highly organized with strong time management skills.
Exceptional written and verbal communication abilities.
Ability to anticipate needs and work independently.

Responsibilities

Maintain executive calendars, anticipating needs and resolving conflicts proactively.
Coordinate meetings, travel, logistics, and communications with attention to detail.
Handle sensitive matters with professionalism and discretion.
Track follow-ups, manage reminders, and monitor timelines.
Draft, edit, and manage email correspondence and internal documents.
Facilitate cross-functional communication and information flow.

Skills

Calendar and Schedule Management

Communication Skills

Organization and Time Management

Discretion and Confidentiality

People Skills and Approachability

Tech Proficiency

Task and Project Management

Problem Solving and Resourcefulness

Education

College Degree

Job description

This range is provided by PeopleSolutionsNOW. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $75,000.00/yr

Direct message the job poster from PeopleSolutionsNOW

About the Company - PeopleSolutionsNOW is conducting a talent search on behalf of a MassMutual Firm (The Pelora Group). MUST LIVE IN CHARLOTTE, NC

Are you the kind of person who loves being the glue that holds things together? Do you get satisfaction from making things run smoothly behind the scenes, keeping your executive team one step ahead, and staying on top of the details no one else catches? If you're organized, proactive, and thrive in a fast-paced environment where your work truly matters, we’d love to meet you. This role is all about impact, ownership, and being the trusted right hand to leaders who value what you bring to the table.

The Pelora Group is committed to help families, business owners, executives, and employees make good decisions when it comes to being financially prepared for the next stage of their lives. We have the innovative culture of a startup, with the legacy and stability of an established company. MassMutual was founded in 1851, and The Pelora Group, a General Agency of MassMutual, has offices throughout the Carolinas. Our team is made up of passionate professionals who are committed to helping both clients and employees achieve balanced and fulfilling lives. Our core values—Balance | Growth | Authenticity | Conviction | Stewardship—shape everything we do.

About the Role - As the Executive Assistant to our leadership team, you’ll be a key player in keeping our organization running smoothly. You’ll manage calendars, coordinate meetings, follow up on tasks, and help ensure priorities stay on track. Your ability to stay organized, maintain confidentiality, and connect the dots across projects will be essential to your success.

Responsibilities

Maintain executive calendars, anticipating needs and resolving conflicts proactively
Coordinate meetings, travel, logistics, and communications with attention to detail
Handle sensitive matters with professionalism and discretion
Track follow-ups, manage reminders, and monitor timelines
Draft, edit, and manage email correspondence and internal documents
Facilitate cross-functional communication and information flow
Act as a thought partner to executives, offering support and perspective
Continuously improve administrative processes and efficiencies

Qualifications - Experience supporting senior leadership or executive-level professionals' Excellent attention to detail, follow-through, and proactive communication Highly organized with strong time management skills Exceptional written and verbal communication abilities Ability to anticipate needs and work independently in a dynamic environment High emotional intelligence and professionalism

Required Skills

Calendar and Schedule Management
Communication Skills
Organization and Time Management
Discretion and Confidentiality
People Skills and Approachability
Tech Proficiency
Task and Project Management
Problem Solving and Resourcefulness

Preferred Skills/Qualifications

Event Coordination
Design or Presentation Skills
Financial Services Industry Experience
College Degree

Pay range and compensation package - A leadership team that values your input and supports your growth A people-first culture guided by clear values and purpose Competitive salary and performance-based bonus potential Comprehensive benefits, including medical, dental, vision, and 401(k) Generous vacation and PTO program

Seniority level