Executive Assistant

Brisbane Markets Limited; Brisbane; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Fuel discounts

Subsidised gym memberships

Salary continuance insurance

Employee Assistance Program (EAP)

Family friendly hours

Free parking

Supportive work environment

Job summary

Brisbane Markets Limited (BML) is seeking a highly organised Executive Assistant to support the Managing Director & CEO and Chief Administration Officer. You will manage diaries, coordinate board papers and governance activities, and provide high-level corporate support in a fast-paced environment.

This role focuses on board administration, stakeholder engagement, and continuous improvement of administrative processes, with exposure to senior leaders and strategic decision-making at Brisbane

Qualifications

• Minimum five years’ experience in a senior Executive Assistant or business management support role reporting to senior executives.
• Tertiary qualification in Business Administration or related discipline (preferred).
• Advanced Microsoft Office skills and board management platform experience (Diligent or similar).
• Experience coordinating board/committee meetings and producing papers, agendas and briefing notes.
• Exceptional organisational skills, attention to detail and ability to manage multiple deadlines.

Responsibilities

• Manage complex diaries, prioritise calendars and inboxes, prepare presentations, coordinate correspondence and provide high-level administrative assistance.
• Coordinate board papers, prepare agendas and reports, administer board documentation through Diligent, and oversee timely distribution of papers.
• Maintain corporate records, databases and registers, and assist with governance documentation.
• Build effective relationships with executives, directors, employees and external stakeholders while supporting a professional team culture.
• Support Brisbane Markets Limited’s engagement strategy with high-level corporate communications.
• Identify opportunities to improve administrative processes, strengthen operational effectiveness and support the broader organisation.

Skills

Executive support

Board governance knowledge

Communication skills

Attention to detail

Discretion & confidentiality

Education

Bachelor's degree in Business Administration or related

Tools

Diligent

MS Office

Board management software

Job description

BML is the owner of the Brisbane Markets and is responsible for its ongoing management, maintenance and development in support of the horticulture industry. Brisbane Markets occupies 77 hectares of land with over 40 buildings and is Queensland’s most important distribution and economic hub for the trade of fresh produce and flowers, with approximately 700 million kilograms of produce handled annually by over 160 tenants operating within the site. You can be part of it!

Are you an experienced Executive Assistant who thrives in a fast-paced environment, enjoys working with senior leaders and has a strong understanding of corporate governance and board administration?

Brisbane Markets Limited (BML) is seeking a highly organised, proactive and detail-oriented Executive Assistant to provide high-level executive support to the Managing Director & CEO, and Chief Administration Officer.

Reporting to the CAO, this pivotal role will support executive decision-making, coordinate key business activities and ensure the effective delivery of board administration. This is an opportunity for a capable professional to play a key role in supporting executive leadership and the smooth operation of a complex organisation.

About the Role

As a trusted partner to the executive team, you will provide exceptional administrative and organisational support across a broad range of responsibilities, including:

Executive Support

Manage complex diaries, prioritise calendars and inboxes, prepare presentations, coordinate correspondence and provide high-level administrative assistance.

Board Administration

Coordinate board papers, prepare agendas and reports, administer board documentation through Diligent, and oversee the timely distribution of approved papers.

Corporate Records & Governance

Maintain corporate records, databases and registers, and assist with the review of board policies, charters and governance documentation.

Stakeholder Engagement

Build effective working relationships with executives, directors, employees and external stakeholders while supporting a collaborative, professional team culture.

Corporate Communications

Support BML’s engagement strategy as appropriate in respect of high-level corporate communications.

Continuous Improvement

Identify opportunities to improve administrative processes, strengthen operational effectiveness and support the broader organisation.

About You

You are a confident and commercially minded Executive Assistant who understands the demands of supporting C-suite executives and can anticipate needs, manage competing priorities and deliver consistently high-quality work.

To be successful in this role, you will bring:

A minimum of five years’ experience in a senior Executive Assistant or business management support role, reporting to senior executives or C-suite leaders.

A tertiary qualification in Business Administration, Commerce or a related discipline (preferred but not essential).

Advanced Microsoft Office skills and experience using Diligent or similar board management platforms.

Demonstrated experience coordinating board and committee meetings and preparing board papers, agendas, presentations, briefing notes and executive correspondence.

Exceptional organisational skills, attention to detail and the ability to manage multiple deadlines without compromising accuracy.

Strong written and verbal communication skills, with the ability to proofread and prepare professional documentation.

Sound commercial judgement and an understanding of corporate governance, business operations and stakeholder priorities.

The ability to build trusted relationships, exercise discretion and maintain strict confidentiality.

A proactive, adaptable approach, with the initiative to identify issues, anticipate requirements and provide practical solutions.

Why Join Brisbane Markets Limited?

Join an organisation at the heart of Queensland’s fresh produce supply chain, where your contribution will support executive leadership, sound corporate governance and the effective operation of the business.

This is an opportunity to work closely with senior decision-makers in a varied and influential role where professionalism, initiative and strong stakeholder relationships are valued.

What We Offer

• access to fuel discounts;
• access to subsidised gym memberships;
• salary continuance insurance;
• access to EAP;
• family friendly hours;
• free parking; and
• supportive work environment.