Executive Assistant

Wilmar Sugar; Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

Wilmar Sugar and Renewables seeks an accomplished Executive Assistant to provide high‑level support to the Head of Sugar and Renewables. The role focuses on trusted partnership, proactive calendar management, and discreet handling of sensitive matters in a dynamic environment based in Brisbane.

You will build relationships across senior leadership, customers and external partners, ensuring priorities are met and the Brisbane office runs smoothly with professionalism and efficiency.

Qualifications

• Experience supporting senior executives in a fast-paced business.
• Ability to work autonomously with initiative.
• Strong communication and discretion.

Responsibilities

• Partner with Head of Sugar and Renewables to anticipate needs, manage priorities and ensure their time and attention are focused where they matter most.
• Manage calendars, meetings, travel and executive engagements while keeping ahead of emerging priorities.
• Build effective relationships with senior leaders, colleagues, external partners and industry stakeholders.
• Take ownership, solve problems and identify opportunities to improve efficiency.
• Prepare presentations, reports and briefing materials, and coordinate leadership meetings and corporate events.
• Support the smooth operation of our small Brisbane corporate office, including coordinating office services, facilities, suppliers and occasional events.
• Handling confidential and sensitive matters with professionalism, discretion and sound judgement.

Skills

Executive support

Calendar management

Stakeholder engagement

Tools

Microsoft Office

Job description

A great Executive Assistant can make an extraordinary difference. We're looking for someone who will make that difference with us.

At Wilmar Sugar and Renewables, we know that exceptional executive support is about much more than managing diaries and coordinating meetings. It's about building trusted relationships, anticipating what's needed and being someone others can genuinely rely on.

We're looking for an accomplished Executive Assistant who brings initiative, confidence and sound judgement, works comfortably with a high degree of autonomy and enjoys being at the centre of a complex and dynamic business.

About Us

Wilmar Sugar and Renewables is part of Wilmar International, a leading global agribusiness with around 100,000 employees working across more than 30 countries and regions. In Australia and New Zealand, Wilmar is the largest manufacturer and marketer of raw and refined sugar products, a leader in renewable energy, biofuel and sustainable agricultural products.

Within the Australian operations, Wilmar Sugar and Renewables is a major industrial, agricultural and renewable energy business employing around 2,000 people during peak seasonal operations, with offices in Brisbane, Townsville and Melbourne.

We are Australia’s largest raw sugar manufacturer and a top 10 global producer, operating eight sugar factories across North Queensland. We are also one of the nation’s largest generators of renewable electricity from biomass, a major producer of bioethanol, the largest sugarcane grower, and a key supplier of sustainable fertiliser and stockfeed.

The Opportunity

This is more than a traditional Executive Assistant role.

Working closely with the Head of Sugar and Renewables, you’ll become a trusted partner and play an important role in supporting a dynamic and diverse business.

The role calls for sound judgement, initiative and the confidence to navigate competing demands, solve problems and make things happen without needing detailed direction. It offers broad exposure across the business, with relationships spanning the senior leadership team, customers, industry stakeholders and external partners.

You'll also play an important role in ensuring our Brisbane corporate office remains a welcoming, professional and well-organised environment.

No two days will be quite the same, but some of the ways you'll make an impact include:

• Partnering with the Head of Sugar and Renewables to anticipate needs, manage priorities and ensure their time and attention are focused where they matter most.
• Managing calendars, meetings, travel and executive engagements while keeping ahead of emerging priorities.
• Building effective relationships with senior leaders, colleagues, external partners and industry stakeholders.
• Taking ownership, solving problems and identifying opportunities to improve efficiency.
• Preparing presentations, reports and briefing materials, and coordinating leadership meetings and corporate events.
• Supporting the smooth operation of our small Brisbane corporate office, including coordinating office services, facilities, suppliers and occasional events.
• Handling confidential and sensitive matters with professionalism, discretion and sound judgement.

Above all, this is a role where your contribution will be seen, your initiative and judgement will be valued and you'll have the opportunity to make a genuine difference every day.

About you

A great Executive Assistant brings more than exceptional organisational skills. You are a trusted partner, a natural problem-solver and someone who takes genuine pride in making a difference.

You thrive on building relationships, staying one step ahead and bringing a positive, practical approach to your work. You have the confidence to exercise judgement, navigate sensitive situations and the interpersonal skills to connect with people at all levels.

We are looking for someone who brings:

• A strong background supporting senior executives and managing competing priorities, ideally within a large, operationally focused business.
• A natural ability to work autonomously, anticipate needs and act without waiting for direction.
• Sound judgement, strong initiative and problem-solving capability.
• A warm, professional and approachable style that builds trust and makes working together easy.
• Confidence and discretion to navigate sensitive matters and make considered decisions.
• Strong communication skills, attention to detail, advanced Microsoft Office capabilities and pride in delivering work to a high standard.
• A practical approach and willingness to help our Brisbane office run smoothly.

Just as importantly, we are looking for someone who will enjoy being part of Wilmar. Someone who values teamwork, brings a sense of humour, genuinely cares about the people they work with and contributes positively to the workplace.

If you're looking for an Executive Assistant role offering genuine responsibility, autonomy, variety and the opportunity to become a trusted partner to a senior business leader, we'd love to hear from you.

Recruitment Process

Shortlisted candidates will participate in an interview and selection process, which may include reference checks and relevant pre-employment checks.

Wilmar Sugar and Renewables is an Equal Opportunity Employer