Executive Assistant

Visa Hunt; Australia; On-site; AUD 70,000 - 110,000; Full time

Job summary

Visa Hunt is seeking an Executive Assistant to support senior leadership, managing calendars, meetings, communications, and travel in a fast-paced remote environment.

The ideal candidate is detail-oriented, discreet, and proactive, able to coordinate with internal and external stakeholders and help the executives focus on high-impact priorities.

This role offers the autonomy to work remotely from Australia and to contribute to operational efficiency across the organization.

Qualifications

• Experience supporting senior executives in executive/administrative roles.
• Excellent verbal and written English communication.
• Strong organizational and time-management abilities.
• Experience managing calendars, meetings, and travel arrangements.
• Professionalism, discretion and confidentiality.
• Proficiency with Microsoft Office, Google Workspace, Zoom, Slack.
• Ability to work independently in a remote environment.
• Experience in fast-paced or international organizations is a plus.

Responsibilities

• Coordinate calendars and schedule meetings for senior leadership.
• Handle communications and correspondence on behalf of executives.
• Organize travel arrangements and itineraries.
• Monitor deadlines and help prioritize daily and strategic tasks.
• Collaborate with internal/external stakeholders to improve operational efficiency.
• Maintain confidentiality and professionalism in a remote environment.

Skills

Communication

Organizational skills

Time management

Multitasking

Prioritization

Discretion and confidentiality

Independent remote work

Proactive mindset

Tools

Microsoft Office

Google Workspace

Zoom

Slack

Job description

We are looking for a highly organized and proactive Executive Assistant to support senior leadership in managing daily operations and strategic priorities. In this role, you will be responsible for coordinating calendars, scheduling meetings, handling communications, organizing travel arrangements, and ensuring executives can focus on high-impact initiatives.

The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks while maintaining a high level of professionalism and confidentiality. You will work closely with internal and external stakeholders, anticipate executive needs, and help improve operational efficiency in a fast-paced remote environment.

If you are an excellent communicator with exceptional organizational skills and a proactive mindset, we'd love to hear from you.

Requirements

• Experience as an Executive Assistant, Administrative Assistant, Personal Assistant, or a similar role supporting senior executives.
• Excellent verbal and written communication skills in English.
• Strong organizational, time management, and multitasking abilities.
• Experience managing executive calendars, scheduling meetings, and coordinating travel arrangements.
• Ability to prioritize tasks and adapt to changing business needs.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and other productivity tools.
• Strong attention to detail and problem-solving skills.
• Ability to work independently in a remote environment.
• Experience supporting executives in a fast-paced or international organization is a plus.