Executive Assistant

Publicis Groupe; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Publicis Sapient is seeking a Senior Associate Executive Admin in Melbourne to support executive leadership with high-level administrative tasks, manage calendars and travel, and serve as a key liaison with internal and external stakeholders. You will prepare presentations, handle confidential information, and drive efficient processes across the organization.

The role requires 5+ years in executive administration, exceptional organizational and communication skills, and proficiency with MS

Qualifications

• 5+ years of experience in executive administration or administrative support roles.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with a high level of professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
• Prior experience with travel, expenses and CRM platforms (SAP, Concur, Salesforce).
• Ability to work independently and proactively, anticipating needs and taking initiative.
• Strong attention to detail and problem-solving skills.
• Experience in managing executive calendars, travel arrangements, and meeting logistics.

Responsibilities

• Manage complex calendars, appointments, and travel arrangements for senior executives.
• Coordinate and schedule meetings, conferences, and events, ensuring seamless execution.
• Act as a liaison between executives and internal/external stakeholders, managing communication effectively.
• Prepare and edit presentations, reports, and correspondence for executive review.
• Handle confidential and sensitive information with discretion and professionalism.
• Organize and prioritize tasks to ensure deadlines are met and objectives are achieved.
• Support executive team in day-to-day administrative tasks, including expense reporting and document management.
• Maintain and improve administrative processes to enhance efficiency and effectiveness.
• Collaborate with cross-functional teams to support business initiatives and special projects.

Skills

Executive Admin

Calendar management

Travel planning

CRM platforms

MS Office

Communication skills

Tools

SAP

Concur

Salesforce

Job description

Company description

Publicis Sapient is a digital transformation partner helping established organizations get to their future, digitally enabled state, both in the way they work and the way they serve their customers. We help unlock value through a start-up mindset and modern methods, fusing strategy, consulting, and customer experience with agile engineering and problem-solving creativity. United by our core values and our purpose of helping people thrive in the brave pursuit of next, our 20,000+ people in 53 offices around the world combine experience across technology, data sciences, consulting, and customer obsession to accelerate our clients’ businesses through designing the products and services their customers truly value.

Overview

As a Senior Associate Executive Admin, you will play a critical role in supporting executive leadership by managing administrative tasks, coordinating schedules, and ensuring smooth operations. You will be a key point of contact for internal and external stakeholders, providing high-level administrative support to enhance efficiency and productivity.

Your Impact

• Manage complex calendars, appointments, and travel arrangements for senior executives.
• Coordinate and schedule meetings, conferences, and events, ensuring seamless execution.
• Act as a liaison between executives and internal/external stakeholders, managing communication effectively.
• Prepare and edit presentations, reports, and correspondence for executive review.
• Handle confidential and sensitive information with discretion and professionalism.
• Organize and prioritize tasks to ensure deadlines are met and objectives are achieved.
• Support executive team in day-to-day administrative tasks, including expense reporting and document management.
• Maintain and improve administrative processes to enhance efficiency and effectiveness.
• Collaborate with cross-functional teams to support business initiatives and special projects.

Skills & Experience

• 5+ years of experience in executive administration or administrative support roles.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with a high level of professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
• Prior experience with travel, expenses and CRM platforms (SAP, Concur, Salesforce).
• Ability to work independently and proactively, anticipating needs and taking initiative.
• Strong attention to detail and problem-solving skills.
• Experience in managing executive calendars, travel arrangements, and meeting logistics.
• Ability to handle confidential information with discretion and maintain a high level of integrity.

Set Yourself Apart With

• Experience supporting C-level executives or senior leadership teams.
• Knowledge of project management tools and collaboration platforms.
• Background in event planning and coordination.
• Familiarity with financial and budgeting processes.

Additional information

• An inclusive workplace that promotes diversity and collaboration.
• Access to ongoing learning and development opportunities.
• Competitive compensation and benefits package.
• Flexibility to support work-life balance.
• Generous paid leave and holidays.
• Wellness program and employee assistance.

As part of our dedication to an inclusive and diverse workforce, Publicis Sapient is committed to Equal Employment Opportunity without regard for race, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail]