Executive Assistant

Autism SA; Adelaide; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Salary packaging

Job summary

Autism SA in Adelaide is recruiting an experienced Executive Assistant to provide confidential, high‑level governance and secretarial support to the Executive Group, Board and committees. The role involves diary management, BoardPro coordination, preparing papers, and maintaining governance records with a discreet, professional approach.

This permanent full‑time position requires strong governance knowledge, stakeholder liaison, and adherence to Autism SA values.

Qualifications

• Confidential, high-level secretarial and executive support to executives, Boards and Committees.
• Experience preparing Board papers, agendas, minutes and governance documentation.
• Experience administering BoardPro and maintaining governance records.
• Advanced MS Office 365, document formatting, reporting and written communication.
• Strong organisational and time management skills to manage priorities and meet deadlines.
• Excellent interpersonal skills for liaising with Directors, executives and stakeholders.
• Discretion, confidentiality and alignment with Autism SA values.
• Secretarial/administrative qualification or equivalent experience.
• DHS Working with Children Clearance, NDIS Worker Screening and National Police Check.
• Driver Licence (C Class).

Responsibilities

• Coordinate executive diaries and prepare Board/Committee papers via BoardPro.
• Maintain governance records, action registers and secure document storage.
• Support high-level meetings and ensure timely follow-up on actions.
• Provide governance and secretarial support to the Board of Directors and committees.
• Liaise with Directors, senior staff and external stakeholders to enable governance processes.

Skills

Secretarial support

Board coordination

Governance

MS Office 365

Diary management

Stakeholder coordination

Discretion and confidentiality

Governance documentation

Communication skills

Education

Secretarial/Administrative qualification

Tools

BoardPro

Job description

• Executive Assistant role working with Autism SA’s Executive Group
• Permanent full-time position
• Full salary packaging benefits (ability to sacrifice up to $15,899 per annum)

Your new company

Autism SA has a strong and rich history of being a recognised leader in providing specialised services to individuals on the autism spectrum, their families, and the broader community. When you join Autism SA you’ll get to work with dedicated and passionate staff who are driven to support autistic people to live the life they choose in an inclusive society.

Working alongside experienced colleagues and supporting a variety of professionals, you’ll have access to an extensive knowledge base and development opportunities, giving you the chance to fuel your professional growth, expand your skills, and provide high quality customer service to clients, their families and stakeholders.

About the role

If you are an experienced executive assistant with strong governance, Board support and stakeholder coordination skills, this role offers a meaningful opportunity to provide high-level support to Autism SA’s Executive Group.

As the Executive Assistant to the Executive Group, you will provide confidential, high-quality executive, governance, secretarial and administrative support to ensure the efficient management and operation of the Executive Chair, Autism SA peak body CEO, and Executive Manager Clinical, Care, and Community. You will also provide secretarial and governance support to the Board of Directors, including Board and Finance Committee meeting coordination.

This diverse and fast-paced role requires autonomy, sound judgement, discretion and a proactive approach to managing priorities. You will coordinate executive diaries, prepare and distribute Board and Committee papers through BoardPro, maintain governance records and action registers, support high-level meetings, and ensure timely follow-up on priority matters and organisational actions.

We are currently seeking a highly organised, professional and discreet Executive Assistant to join our Executive team and provide critical support across executive operations, governance and stakeholder engagement.

What you will need to succeed

• Experience providing confidential, high-level secretarial and executive administrative support to executive level staff, Boards and Committees.
• Demonstrated experience supporting a Board of Directors within a governance environment, including preparation of Board papers, agendas, minutes, resolutions, reports and governance documentation.
• Extensive experience administering BoardPro, or an equivalent Board management platform, including maintaining Board records, calendars, work plans, declarations, registers and secure document storage.
• Advanced Microsoft Office 365 skills, with excellent document formatting, report preparation and written communication skills.
• Strong organisational, planning and time management skills, with the ability to manage varied and conflicting priorities, work under general direction and meet agreed standards and timelines.
• High-level interpersonal communication and negotiation skills, with the ability to liaise professionally with Directors, senior executives, Government departments, Ministers’ offices, partner organisations and other key stakeholders.
• Sound judgement, initiative and discretion, with a strong commitment to confidentiality, professional standards and Autism SA’s values.
• Secretarial or business administration qualification with relevant experience, or equivalent.
• Satisfactory DHS Working with Children Clearance, NDIS Worker Screening, and National Police Check.
• Driver Licence (C Class)

Autism SA is committed to improving and sustaining employment outcomes for people from diverse backgrounds. Aboriginal and Torres Strait Islander people, people from different cultural backgrounds, and people with disabilities are encouraged to apply.

For more information, please contact Autism SA’s Human Resources department [e-mail]