Executive Assistant

Adelaide University; Adelaide; On-site; AUD 94,000 - 102,000; Full time

Job summary

Based in College Services - Science within College of Science at the City East Campus, Adelaide University is seeking a full-time, continuing Executive Support Officer to back senior leaders and drive strategic priorities across education, research and engagement.

Reporting to the Senior Executive Officer, you will coordinate diaries, meetings, travel and events, draft and edit high-level communications, manage confidential information, and collaborate with diverse stakeholders to enable the

Qualifications

• Demonstrated experience providing high-level executive or administrative support to a senior executive in a complex organisation.
• Experience managing diaries, meetings, travel and events for senior leaders.
• Strong organisational and time management skills, with attention to detail.
• Proficiency in drafting and editing correspondence, reports and presentations.
• Experience maintaining confidential records, handling sensitive matters with discretion and professionalism and using digital information systems.
• Experience supporting financial processes and procurement.
• Strong interpersonal and communication skills, with the ability to build relationships across diverse teams.
• Ability to work independently, prioritise competing demands and adapt to changing circumstances.

Responsibilities

• Provide proactive high-level executive support that enables senior leaders to focus on strategic priorities and drive outcomes across education, research and engagement.
• Assist with effective coordination, communication and stakeholder management to advance the College of Science's contribution to the University and wider community.
• Coordinate diaries, meetings, travel and events for senior leaders.
• Draft and edit correspondence, reports and presentations with accuracy and discretion.
• Maintain confidential records and handle sensitive matters using digital information systems.
• Support financial processes and procurement as required.
• Build and sustain relationships across diverse teams to enable smooth operations.
• Work independently, prioritise competing demands and adapt to changing circumstances.

Skills

Executive support

Diary management

Meetings travel events

Editing correspondence

Confidential records handling

Digital information systems

Financial processes

Interpersonal skills

Independent working

Job description

• Based in College Services - Science within College of Science at the City East Campus
• Full-time, continuing position
• HEO6 $94,269 - $101,828 per annum (plus 17% superannuation)

At Adelaide University, we create the opportunities you need to achieve your ambitions – because when you thrive, we thrive.

We are transforming education for contemporary learners and global citizens. Building on a proud legacy and shaped by bold ambition, it’s a place of excellence and equity, where our vibrant community of staff are united by our purpose to inspire Australia’s future change-makers and create a better tomorrow.

Work that matters

Provide proactive high-level executive support that enables senior leaders to focus on strategic priorities and drive outcomes across education, research and engagement. Through effective coordination, communication and stakeholder management, you will help advance the College of Science's contribution to the University and wider community.

Curious to learn more? Explore the full role description below to discover more about this opportunity.

The team

Reporting to the Senior Executive Officer, you will join the College Executive Services team within the College of Science. Working closely with the Pro Vice Chancellor, Executive Director and key stakeholders, your ability to anticipate requirements and coordinate key activities will help enable the effective operation of the College.

Visit the AU website to learn more about the College of Science.

Our people

Our people are guided by purpose, curiosity and a commitment to lifelong learning. We embrace authenticity, innovation and collaboration, and harness diverse thinking in our pursuit of excellence.

This role is ideal for someone who enjoys working in a fast-paced, collaborative environment where priorities can shift quickly. You will be part of a supportive team that values initiative, professionalism and strong relationships, with opportunities to engage with a diverse range of colleagues and external partners.

Learn more about our people, what we stand for and what we offer at Careers at AU.

Experience

To thrive in this role, you will likely have the following skills and experience:

• Demonstrated experience providing high-level executive or administrative support to a senior executive in a complex organisation
• Experience managing diaries, meetings, travel and events for senior leaders
• Strong organisational and time management skills, with attention to detail
• Proficiency in drafting and editing correspondence, reports and presentations
• Experience maintaining confidential records, handling sensitive matters with discretion and professionalism and using digital information systems
• Experience supporting financial processes and procurement
• Strong interpersonal and communication skills, with the ability to build relationships across diverse teams
• Ability to work independently, prioritise competing demands and adapt to changing circumstances

Our commitment to inclusion and diversity

We are committed to fostering a culture of inclusion where diversity is celebrated and everyone feels respected and valued. Adelaide University is an equal opportunity employer, committed to creating a safe, inclusive, and equitable workplace where everyone can thrive. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, and people of all ages, genders, cultural backgrounds, sexual orientations, and gender identities. We are committed to supporting flexible working arrangements and providing reasonable adjustments throughout the recruitment process.

Submit your application by 11:30 pm Tuesday, 15 September 2026.

The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.

For further information about this opportunity, please contact (quoting reference number 493365):

Rachael Cossons

[phone] | [e-mail]

Applications welcomed from Australian or NZ citizens, Australian permanent residents and those who have the legal right to work in Australia for the term of appointment.