Executive & Administration Officer | Board Support (3 Days/Week)

MannaCare; Australia; Remote; AUD 55,000 - 75,000; Part time

Benefits offered by this job

Salary packaging up to $15,900

Meals and entertainment packaging up $

Novated leasing

Mentoring and professional development

Job summary

MannaCare in Doncaster (Victoria) seeks an Executive and Administration Officer on a 12-month max-term contract to provide high-level secretarial and administrative support to the Board and CEO. You will coordinate Board activities, prepare professional documentation, maintain corporate records and back-office functions.

The role is three days per week, requires discretion, strong attention to detail and the ability to manage multiple priorities, with opportunities for mentoring and professional

Qualifications

• Advanced proficiency in Microsoft Office applications.
• Experience in an executive support, administration or similar role.
• Experience preparing agendas, taking minutes and compiling professional correspondence and reports.
• Strong organisational and time-management skills.
• Ability to prioritise, meet deadlines and manage multiple tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Excellent interpersonal skills and a respectful approach.
• Current Police Check and NDIS Worker Screening Check, or able to obtain them.

Responsibilities

• Prepare agendas, record minutes for Board, Committee and management meetings.
• Arrange meetings, room bookings and events.
• Maintain membership records, filing system and corporate registers.
• Prepare and distribute newsletters, coordinate Annual Report production and upload information to intranet/website.
• Coordinate access details for external platforms (PRODA, myGov, My Aged Care).
• Coordinate organisational purchases and maintenance requests.
• Support special projects and improve administrative systems.
• Collaborate with colleagues and participate in training and development.

Skills

Microsoft Office

Executive support

Agenda & minutes

Discretion & confidentiality

Job description

MannaCare in Doncaster (Victoria) seeks an Executive and Administration Officer on a 12-month max-term contract to provide high-level secretarial and administrative support to the Board and CEO. You will coordinate Board activities, prepare professional documentation, maintain corporate records and back-office functions.

The role is three days per week, requires discretion, strong attention to detail and the ability to manage multiple priorities, with opportunities for mentoring and professional