Executive Admin — Commercial Property (Toowoomba)

Colliers; Toowoomba Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

Colliers Toowoomba is seeking an exceptional Executive Administrator to work closely with the Managing Director and support our Commercial Sales and Leasing team, helping keep daily operations smooth and client commitments on track.

This role offers the chance to be an integral part of a respected property business in Toowoomba and the Darling Downs, with a proactive, detail‑oriented professional who can own tasks and collaborate with a busy team.

Qualifications

• Experience in a senior administration or property administration role.
• Strong organisational, time-management and prioritisation skills.
• Excellent written and verbal communication.
• Attention to detail and quality of work.
• Proactive, solution-focused with ownership.
• Ability to work independently and with clients.
• Strong IT skills including MS Office and CRM.

Responsibilities

• Providing high-level executive administration and operational support to the Managing Director and commercial property team
• Coordinating diaries, appointments, meetings and priorities
• Managing tasks, commitments, deadlines and follow-ups
• Liaising with property owners, buyers, tenants, solicitors and other professional advisers
• Preparing reports, presentations and client communications
• Coordinating administration for commercial property sales and leasing transactions
• Assisting with marketing campaigns and property documentation
• Maintaining client and property information within CRM
• Monitoring the progress of transactions, campaigns and client commitments
• Identifying priorities and proactively ensuring matters are progressed
• Supporting a professional, organised client experience

Skills

Executive admin

Organisational skills

Communication skills

Attention to detail

Proactive mindset

Independent worker

CRM systems

Microsoft Office

Discretion & confidentiality

Client facing

Tools

Microsoft Office

CRM systems

Job description

Colliers Toowoomba is seeking an exceptional Executive Administrator to work closely with the Managing Director and support our Commercial Sales and Leasing team, helping keep daily operations smooth and client commitments on track.

This role offers the chance to be an integral part of a respected property business in Toowoomba and the Darling Downs, with a proactive, detail‑oriented professional who can own tasks and collaborate with a busy team.