Executive Admin Assistant — Flexible, Health Sector

Echuca Regional Health; Echuca; On-site; AUD 65,000 - 75,000; Full time

Job summary

Echuca Regional Health is seeking an experienced Administration Assistant to join the Executive Administration team. The role provides high level administrative support to the Executive portfolios, managing a diverse workload in a busy office with discretion and professionalism.

The position offers the opportunity to implement process improvements and enhance efficiency, supporting internal and external stakeholders.

Qualifications

• Experience in high-level administrative or executive support.
• Strong planning, organisational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication with attention to detail.
• Maintain confidentiality and exercise discretion.

Responsibilities

• Arrange meetings and appointments for Executive Directors.
• Coordinate staff reward and recognition programs and events.
• Coordinate annual staff service award programs and events.
• Maintain executive action registers and monitor deadlines.
• Provide administrative support to internal meetings, including agenda preparation and minute taking.
• Triaging incoming correspondence and telephone enquiries.
• Assist with invoice coding and processing.
• Coordinate accommodation and travel bookings per policy.
• Coordinate internal catering requests.
• Support policy and procedure review processes.
• Provide Executive Assistant leave coverage and project support as required.

Skills

Planning

Organisational skills

Time management

Attention to detail

Communication

Confidentiality

Tools

Microsoft Office

Canva

Adobe Acrobat

Job description

Echuca Regional Health is seeking an experienced Administration Assistant to join the Executive Administration team. The role provides high level administrative support to the Executive portfolios, managing a diverse workload in a busy office with discretion and professionalism.

The position offers the opportunity to implement process improvements and enhance efficiency, supporting internal and external stakeholders.