Administration Assistant

Echuca Regional Health; Echuca; On-site; AUD 65,000 - 75,000; Full time

Job summary

Echuca Regional Health is seeking an experienced Administration Assistant to join the Executive Administration team. The role provides high level administrative support to the Executive portfolios, managing a diverse workload in a busy office with discretion and professionalism.

The position offers the opportunity to implement process improvements and enhance efficiency, supporting internal and external stakeholders.

Qualifications

• Experience in high-level administrative or executive support.
• Strong planning, organisational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication with attention to detail.
• Maintain confidentiality and exercise discretion.

Responsibilities

• Arrange meetings and appointments for Executive Directors.
• Coordinate staff reward and recognition programs and events.
• Coordinate annual staff service award programs and events.
• Maintain executive action registers and monitor deadlines.
• Provide administrative support to internal meetings, including agenda preparation and minute taking.
• Triaging incoming correspondence and telephone enquiries.
• Assist with invoice coding and processing.
• Coordinate accommodation and travel bookings per policy.
• Coordinate internal catering requests.
• Support policy and procedure review processes.
• Provide Executive Assistant leave coverage and project support as required.

Skills

Planning

Organisational skills

Time management

Attention to detail

Communication

Confidentiality

Tools

Microsoft Office

Canva

Adobe Acrobat

Job description

Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) EA 2025-2027 – HS2

80 hours per fortnight

Full Time / Part-time Hour Available - Permanent

Echuca Regional Health proudly serves the Shire of Campaspe and Murray River Council communities, with Echuca and Moama located side by side on the banks of the Murray River. We offer a wide range of hospital, aged care, and community health services, and are growing as a sub-regional teaching health service. With over 1,000 staff, we’re the largest employer in the region—providing real opportunities for career growth, development, and making a difference close to home.

About the Role:

Echuca Regional Health is seeking a motivated, professional, and experienced Administration Assistant to join our Executive Administration team. If you are looking for a permanent opportunity and are passionate about contributing to the smooth and effective operation of a busy executive office, we would love to hear from you.

The Executive Administration Assistant role provides high level administrative support to ensure the efficient and effective operation of Executive portfolios. The role is responsible for managing a diverse range of administrative tasks, coordinating priorities, and supporting the achievement of organisational deadlines. Operating with a high degree of professionalism, discretion, and confidentiality, this varied role plays a key role in supporting executives.

The position offers the opportunity to make the role your own by identifying and implementing process improvements that enhance efficiency and support the delivery of outstanding administrative services to both internal and external stakeholders.

To be successful in this role, you will demonstrate advanced proficiency in Microsoft Office applications, exceptional organisational skills, and competing priorities in a fast-paced environment.

Key responsibilities include:

• Arranging meetings and appointments for Executive Directors.
• Coordinating staff reward and recognition programs and events.
• Coordinating annual staff service award programs and events.
• Maintaining executive action registers and monitoring deadlines.
• Providing administrative support to internal meetings, including agenda preparation and minute taking.
• Triaging incoming correspondence and telephone enquiries.
• Assisting with invoice coding and processing.
• Coordinating accommodation and travel bookings in accordance with policy.
• Coordinating internal catering requests.
• Supporting policy and procedure review processes.
• Providing Executive Assistant leave coverage and project support as required.

Qualifications/experience required:

• Previous experience in a high-level administrative or executive support role.
• Strong planning, organisational and time management skills.
• Demonstrated ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills with strong attention to detail.
• Proven ability to maintain confidentiality and exercise discretion.
• Experience preparing agendas, minutes and other executive documentation.
• Advanced computer skills, including Microsoft Office applications, Canva and Adobe Acrobat.
• Ability to work both independently and collaboratively within a team environment.
• Experience within a healthcare environment will be highly regarded.

Why Work at ERH?

At ERH we offer a supportive and inclusive culture that offers opportunity for growth and development. As well as that we have a fantastic range of benefits for our employees, including:

• Generous salary packaging opportunities, to increase your take-home pay each fortnight
• Flexible working arrangements
• Supportive and experienced leadership
• Health and wellbeing programs
• Career progression and skill development opportunities
• Confidential Employee Assistance Program for staff and family
• Free onsite parking
• Free staff vaccinations

Diversity and Inclusion

At ERH, we value and celebrate the diverse backgrounds, experiences, and talents of our people. We encourage applications from all members of the community, including people of Aboriginal and Torres strait Islander descent, culturally, linguistically and gender diverse people and, mature aged people.

We are a child-safe organisation (see Victorian Government Child Safe Standards) and proudly Totally Smoke Free.

Should you require any additional support or reasonable adjustments during the recruitment process they are available upon request. For application support, contact ***********@erh.org.au

Pre-Employment Requirements

This position requires completion of a satisfactory National Police Check and (where relevant) provision of a Working with Children Check and check on the Disability Worker Exclusion Scheme prior to appointment. Vaccination status in line with policy and procedure at this time. Applicants must hold Australian Citizenship or hold Australian Work Rights to be eligible. Financial support towards VISAS is not available.

Applications are not accepted from agencies.

Applications Close: 30th September 2026