Events Support Officer

Careers at Council; Sydney; On-site; AUD 73,000 - 82,000; Full time

Benefits offered by this job

3 extra days off during Christmas

10 days sick leave per year

5 days MyLeave for flexible personal/f

Additional parental leave entitlements

Employee Assistance Program (EAP)

Fitness Passport

Annual skin checks & flu vaccinations

Job summary

Bayside Council is seeking an experienced Events Support Officer to join the Events, Arts and Design Unit to assist with planning, organising and delivering the annual Major Events Program.

You will provide comprehensive administrative and support services, manage diary and records, process financial transactions, and help with event delivery, equipment, and bookings across council events.

Qualifications

• Tertiary qualifications in Event Management and/or relevant industry experience.
• Demonstrated experience working in the events industry, with a strong understanding of event planning and delivery.
• A self-motivated and proactive team player with exceptional organisational skills and a strong attention to detail.
• Excellent written and verbal communication skills, with the ability to build positive relationships with a range of stakeholders.
• Strong time management skills, with the ability to effectively manage multiple priorities, meet deadlines, and work in a fast-paced environment.

Responsibilities

• Prepare documents, correspondence, and event materials.
• Complete routine financial transactions and purchases.
• Manage the Events email box and respond to emails and phone inquiries in a timely manner providing accurate information.
• Work additional hours in a support role at council run events performing tasks such as bumping in and out of the event and assisting with other roles on the day of the event as required.
• Maintain and update records and databases as well as coordinate and maintain council’s annual Event Calendar across all business units.
• Assist the Events team with bookings such as entertainment, caterers, suppliers and contractors.
• Promote a positive and collaborative work culture.
• Assist the team with the logistical delivery of events, including managing event equipment inventory and maintaining the Events Shed to ensure all equipment is organised, accessible, and event ready.

Skills

Organisational skills

Written & verbal communication

Team player

Attention to detail

Proactive

Education

Tertiary qualifications in Event Management

Job description

• Join our Major Events Team and support the coordination of our Annual Program
• Be part of a collaborative team that values innovation, creativity, and excellence in event delivery.
• Support the end-to-end administration of major events, providing strong organisational oversight and proactive coordination to enable efficient and effective delivery.

At Bayside Council, we are committed to a positive, flexible and supportive workplace culture, where our people and customers feel respected and valued. We are proud to serve our community through operating with transparency, integrity and in the best interests of the Bayside community to deliver exceptional service.

The Events Team is responsible for both delivering Council run events and supporting community, business and third-party events held across the Bayside area.

Purpose

Bayside Council is looking for an experienced Events Support Officer, to join the Events, Arts and DesignUnit.The roleis responsible forworking with the events team tosupport the planning, organising, and delivery of the Council'sAnnualMajor Events Program.The role provides comprehensive administrative and support services to the events team to support the ongoing coordination of the Major Events Program, including diary and records management, financial transactions, correspondence, and assistance with event delivery.

About the role

You can also expect to:

• Prepare documents, correspondence, and event materials
• Complete routine financial transactions and purchases
• Manage the Events email box and respond to emails and phone inquiries in a timely manner providing accurate information
• Work additional hours in a support role at council run events performing tasks such as bumping in and out of the event and assisting with other roles on the day of the event as required
• Maintain and update records and databases as well as coordinate and maintain council’s annual Event Calendar across all business units
• Assist the Events team with bookings such as entertainment, caterers, suppliers and contractors
• Promote a positive and collaborative work culture
• Assist the team with the logistical delivery of events, including managing event equipment inventory and maintaining the Events Shed to ensure all equipment is organised, accessible, and event ready.

About you

We are seeking a motivated event professional who is looking to further develop their career in the events industry and possesses the following qualifications, skills, and experience:

• Tertiary qualifications in Event Management and/or relevant industry experience.
• Demonstrated experience working in the events industry, with a strong understanding of event planning and delivery.
• A self-motivated and proactive team player with exceptional organisational skills and a strong attention to detail.
• Excellent written and verbal communication skills, with the ability to build positive relationships with a range of stakeholders.
• Strong time management skills, with the ability to effectively manage multiple priorities, meet deadlines, and work in a fast-paced environment.

Our benefits and culture

As an organisation, we pride ourselves in offering a flexible working environment centred on delivering great outcomes for our customers, whether internal or external. Bayside Council has a strong culture of collaboration and delivering exciting new initiatives for our community.

As an organisation, we pride ourselves in offering a flexible working environment centred on delivering great outcomes for our customers, whether internal or external. Bayside Council has a strong culture of collaboration and delivering exciting new initiatives for our community.

On top of the competitive salary, our people enjoy:

• 3 extra days off during Christmas each year
• 10 days sick leave each year
• 5 days MyLeave allowing flexible personal leave each year
• Additional parental leave entitlements for both parents
• Access to our Employee Assistance Program (EAP)
• Access to Fitness Passport
• Annual skin checks & flu vaccinations

Salary: From $73,423 to $82,234 pa + superannuation

Applicants will be required to satisfactorily undertake a Criminal History Check, Medical and/or Working with Children check in accordance with the position.

Bayside Council is proud to be both an Equal Opportunity Employer and a Child-Safe Organisation. We are committed to fostering a diverse, inclusive, and safe workplace where all individuals regardless of background, experience, or identity, feel valued and respected. We also recognise the rights of children and young people to feel safe when accessing Council services, and we strive to maintain an environment that promotes their safety and wellbeing. All hiring decisions are based solely on individual merit and alignment with requirements of the role. Applicants can request a reasonable adjustment at any stage during the recruitment process by getting in touch with our Talent Acquisition team to discuss their needs in confidence.